Administrative Assistant | Rutgers University
Location
New Brunswick, NJ | United States
Job description
Position Summary:
Rutgers, The State University of New Jersey is seeking a Administrative Assistant for the School of Environmental and Biological Sciences. This position reports to the Sr. Project Administrator at the NJAES Office of Continuing Professional Education, this position provides administrative program support to both the Registration and Marketing units.
Among the key duties of the position are the following:
- Processes registrations and registration requests from internal and external customers using a university-approved database, applying established office-wide and university-mandated protocols.
- Supports effective and efficient marketing services using university-approved systems and tools, applying established office-wide and university-mandated protocols.
- Delivers high quality, value-added information and documentation to internal and external customers with professional, responsive service considered a top priority.
- Prioritizes work in a high volume, time-sensitive environment and resolves routine conflicts and issues.
- Carries out routine tasks within established work parameters for the units, under general supervision with few direct instructions.
- Carries out non-routine tasks with review of work outputs by supervisor.
- Completes work consistent with a broad understanding of the mission, vision, role, and goals of both the registration and marketing units and the Office of Continuing Professional Education as a whole; understands the tasks and responsibilities of the Administrative Assistant in the achievement of OCPE's goals.
- Performs professional work that requires knowledge, understanding, and implementation of general administrative/office management best practices.
Minimum Education and Experience:
- Requires a bachelor's degree from an accredited institution in a related field or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration.
City: New Brunswick
State: NJ
Equipment Utilized:
- Hardware used includes desktop computer, copier, fax machine, laptop, POS terminals, label makers. Software used includes Rutgers approved registration database, Microsoft Suite (Word, Excel, Outlook, OneDrive, SharePoint, Teams, etc.), Rutgers payment gateway, Zoom, Box, Salesforce, Canva, Constant Contact, WordPress.
- Other hardware or software not listed here may also be required to be used.
Physical Demands and Work Environment:
- Travel to offsite programs/meetings is required; however, most programs are located on Cook/Douglass campuses.
- Ability to lift up to 25 lbs.
- This position is expected to dress professionally for meetings, conferences, classes, and events with internal and external clients.
Special Conditions:
- This position may occasionally be required to work outside normal business hours (early morning, late afternoon/evening, weekends) as needed depending on programs/events.
Salary: 48372-49000
Posting Number: 24ST0211
About Rutgers University
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.
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