Location
Oak Brook, IL | United States
Job description
Overview
If you love making people feel at home, you’ll love working at Willow Bridge Property Company. Whether you’re just starting your career or joining later in your journey, we’re eager to help you find your perfect fit. Willow Bridge is a full-service residential property company with deep roots in the industry. Since our early days as Lincoln Property Company, we set the standard of excellence for multifamily operators and developers. Active in more than 75 markets in the U.S., Willow Bridge oversees over 180,000 apartment units and has $3B in owned assets under management.
Willow Bridge is currently hiring for a skilled and detail oriented Office Manager. We are looking for an entrepreneurial-minded person who enjoys building relationships with their team and with customers. Does that sound like you? Become part of the Willow Bridge family and grow your career path today.
Responsibilities
Key responsibilities include:
- Assist with setting up meeting resources such as conference rooms, audio/video, teleconference, and catering for both on and off-site locations.
- Coordinate and manage multiple calendars, inboxes, and contacts using Google Suite, to include scheduling meetings with internal and external clients
- Coordinate travel itineraries for individual and team functions, to include air, hotel, and transportation.
- Schedule, attend, and actively participate in WBPC Multifamily team meetings (may require travel)
- Order and replenish office and kitchen supplies as needed
- Coordinate/Track leasing licenses for onsite team members
- Assist with project management related to evolving portfolio: acquisitions, lease-ups, dispositions, value add properties, results tracking, basecamp support, and interaction
- Coordinate support for VPs, department resources, and leadership teams including marketing, training, operations, and accounting
- Event planning and coordination (various leadership meetings, travel booking, training, assisting with regional awards ceremonies)
- Maintain insurance compliance with Property Management Agreements (obtain COIs from owners and LPC insurers)
- Manage and monitor Broker and business licensing in Midwest states
- Support VPs with client and employee communications
- Client billing of fees monthly as needed
#LI-CJ1
Qualifications- A minimum of 2 years of relevant experince.
- A high school diploma or equivalent is a minimum requirement.
- Excellent verbal and written communication skills. Comfort level with executive-level communication with clients, associates, and principals.
- Proficient in MS Office, Word, Excel, PowerPoint, Adobe, Google applications, Yardi knowledge helpful
- Ability to multitask, stay organized, and meet deadlines. Quality Control of work product is essential.
- Meeting and event planning and coordination
- Organized and detail oriented
Job tags
Salary
