OPS CIVIL RIGHTS SPECIALIST - 78900137

Location

Tallahassee, FL | United States

Job description

Requisition No: 824937 

Agency: Commission on Offender Review

Working Title: OPS CIVIL RIGHTS SPECIALIST - 78900137

 Pay Plan: Temp

Position Number: 78900137 

Salary: 15.00 Hourly 

Posting Closing Date: 03/22/2024 

Total Compensation Estimator 

  FLORIDA COMMISSION ON OFFENDER REVIEW

***OPEN COMPETITIVE***

The Florida Commission on Offender Review, formerly known as the Florida Parole Commission, is looking to fill the Civil Rights Specialist – OPS position. The Commission on Offender Review performs a vital role in Florida’s criminal justice system by preserving the autonomy needed in post-release decisions affecting inmates and ex-offenders. Commissioners preside over weekly meetings at the central office in Tallahassee and various other state locations as required by statute. During these public proceedings, the commissioners make a variety of determinations regarding parole and other releases .

DESCRIPTION

The Civil Rights Review Specialist performs varied and extremely confidential work providing clerical and other essential support relating to Executive Clemency by receiving and routing incoming and outgoing mail; answering the telephone; preparing electronic files; responding in writing to applicant inquiries; updating information in the applicant’s file and/or clemency database; receiving, processing, copying, scanning, and distributing various material relating to clemency applications; and performing additional clerical functions as needed.

This position assists the Coordinator in carrying out the mission of the Office of Executive Clemency as set forth, crafted, and designed by the Board of Executive Clemency. The incumbent is heavy relied upon and trusted by the Coordinator to handle highly confidential and sensitive information.

EXAMPLES OF WORK

• Provides essential support relating to Executive Clemency by entering applications into the clemency database, providing notification to applicants of various determinations made, evaluating and making determinations on correspondence received, receiving and routing incoming and outgoing mail; preparing electronic files; responding in writing to applicant inquiries; updating information in the applicant’s file and/or clemency database; receiving, processing, copying, scanning, and distributing various material relating to clemency applications; and performing additional duties and tasks as needed.
• Operates a multi-telephone line system, answers the telephone lines, and responds appropriately to inquiries. Enters data into the clemency database.
• Prepares files for scanning and then scans the files. Timely and accurately updates progress within an Excel tracking document.
• Organize scanned documents behind the appropriate sections/dividers.
• Receive, process, copy, scan, and distribute clemency applications.
• Receive and process new applications, to include entering data into the clemency database, handles various documents including court documents, criminal histories, support and reference letters and many other similar documents associated with the clemency process and applications, prepares correspondence to be sent to appropriate staff or applicants; placing correspondence received in each applicant’s file; and assist with preparing, and copying documents.
• Update information in the applicant’s file and/or clemency database.
• Assist with maintaining files, records, materials, correspondence, documents, reports, and other material pertaining to clemency applications.
• Assist with processing; maintaining; and arranging for storage and retrieval of archived documents, records, and reports.
• Perform other duties required.

MINIMUM QUALIFICATIONS:

• A High School Diploma.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of proper grammar and general office procedures.
• Knowledge of Microsoft Word, Outlook and, Excel.
• Knowledge of criminal justice/court related documents.
• Possess active listening skills with problem solving/critical thinking capabilities.
• Ability to prepare and maintain confidential and accurate information.
• Ability to work as part of a team, as well as independently.
• Ability to adapt, be flexible, and multi-task between assignments.
• Ability to work efficiently in stressful environment, while exhibiting exceptional coping skills and emotional maturity.
• Ability to communicate effectively, both verbally and in writing.
• Ability to interact well with both internal and external individuals.
• Ability to follow verbal and written instructions.
• Ability to review and edit data and correspondence with accuracy and completeness.
• Ability to sort data alphabetically, numerically, and categorically.
• Ability to receive and appropriately act upon critique/training in a positive manner.
• Ability to track and account for personal work projects/assignments upon request from Coordinator.

Special Notes:

BACKGROUND SCREENING REQUIREMENT: It is the policy of the Florida Commission on Offender Review that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and be screened in accordance with the requirements of Chapter 435, F.S., and, if applicable, Chapter 408, F.S. No applicant may begin employment until the background investigation results are received, reviewed, and approved by the Commission. Background investigations shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies. Also, employees are subject to background re-screening at least every five (5) years.”

**NOTE: It is unacceptable to use the statement “See resume” in place of work history. Incomplete applications will not be considered. All responses provided to the qualifying questions for this vacancy advertisement must be verifiable on your State of Florida employment application. Please use complete sentences, correct grammar, and punctuation.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

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