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Location

New Brunswick, NJ | United States

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Job description

Position Summary:

Rutgers, The State University of New Jersey is seeking a Program Assistant within the Rutgers Cancer Institute of New Jersey.  The primary purpose of the Program Assistant position is to provide administrative support to the department of Workforce Planning & Performance. The position will process employee & student entrance and exit procedures. Develop customized reports and send communications for staff turnover, staff appraisals/probations, service awards, essential personnel, and employee exit questionnaires. Partner with OneSource to answer any payroll or timekeeping questions. Maintain and update employee database/filing system. Disposition candidates in HR recruitment system. Ensure the highest standard of customer service.

Among the key duties for this position are the following:

• Maintains multiple tracking databases and communications for staff, student, postdoctoral fellow and temporary staff actions i.e., essential employees, turnover, service awards, Mailman, directory, employee appraisal and probation, and employee exit questionnaire. 
• Handles the employee & student entrance and exit process, including but not limited to: entrance/exit emails, CINJ orientation schedule, Turnovers/Hires & Separation Log, Probation Report, Service Award Report, PeopleSoft verification, Employee Files, save documents, etc.
• Communicates monthly with managers on appraisal and probation due to dates to ensure timely completion. Ensures correct form and appraisal dates are used. Files and documents performance rating.
• Designs, develops, maintains, and provides standard and customized reports to management as required.
• Develops and maintains accurate Tables of Organization using Visio software for the Cancer Institute of New Jersey. 

Minimum Education and Experience:

• Bachelor's Degree in Communications, Public Relations, Human Resources, Liberal Arts, Information Technology, or a related field is required. 
• Equivalent education, experience and/or training may be substituted for the degree requirements. 

City: New Brunswick

State: NJ

Physical Demands and Work Environment:

PHYSICAL DEMANDS : Standing, sitting, walking, talking and hearing. No special vision requirements. Lifting up to 25 lbs. 

WORK ENVIRONMENT : Office environment. Moderate noise. 

Posting Number: 24ST0051

About Rutgers University

Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.

Connections working at Rutgers University

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