Wake County Public Schools
Location
Cary, NC | United States
Job description
POSITION TITLE (Oracle title)
SECRETARY (SENIOR DIRECTOR)
WORKING TITLE
Secretary to Senior Director
SCHOOL/DEPARTMENT
Academics
LOCATION
Crossroads I, Cary, NC
PAY GRADE
Noncertified Grade 23
FLSA STATUS
Nonexempt
ELIGIBILITY FOR EMPLOYMENT CONTRACT
No
WORK WEEK SCHEDULE
Monday-Friday (occasional evenings or weekends)
POSITION PURPOSE:
Performs secretarial duties and provides administrative support to the Senior Director in academics. Provides support to school based administrative staff and interacts with Central Office staff, school staff, and the general public.
MINIMUM QUALIFICATIONS:
KNOWLEDGE, SKILLS, AND ABILITIES (KSAs)
- Considerable knowledge of bookkeeping and accounting procedures;
- Consider knowledge of Microsoft Office, specifically Word, Excel, and PowerPoint; Google Apps;
- Effective time management skills;
- Excellent customer service skills with the ability to calmly route concerns to appropriate staff;
- Ability to pay strong attention to detail and a fundamental concern for the accuracy of information;
- Ability to work independently without close supervision;
- Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback;
- Ability to establish and maintain effective working relationships with school system staff, parents, community organizations, vendors, and external agencies.
EDUCATION, TRAINING, AND EXPERIENCE
- High school diploma or equivalent;
- Experience in a secretarial or related field;
- Experience in managing and maintaining budget and payroll functions.
CERTIFICATION AND LICENSE REQUIREMENTS
None
PREFERRED QUALIFICATIONS:
- Post-secondary education or training;
- Experience using Oracle business applications;
- Secretarial experience in a school or academic setting.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Performs secretarial duties and provides administrative support to the senior director in the academics department.
- Serves as the initial contact person for visitors and answers incoming phone calls to the office; responds to inquiries and researches replies to questions posed by school staff, parents, and others seeking information about the academics department.
- Maintains departmental general ledger; creates and processes purchase orders and direct pay requests; orders, receives and distributes supplies for department staff; processes contracts, service agreements, and payments for agreements generated by the academics department.
- Monitors and processes time records for department staff including leave requests and reports; processes travel reimbursement requests for staff in academics.
- Generates effective correspondence, presentations, reports, and other documents, as directed by the area superintendents.
- Serves as registrar for eSchools for assigned departments in academics.
- Performs other related duties, as assigned.
WORK ENVIRONMENT/PHYSICAL REQUIREMENTS
This position operates in a professional office and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, scanners, and copiers. The position, at times, must be able to come into direct contact with school system staff, parents, community organizations, and childcare centers. Work is considered light physical work, requiring the exertion of up to ten pounds of force. The work frequently requires driving automotive equipment.
EFFECTIVE DATE: 10/2023
DISCLAIMER: The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills required by the employees assigned to this position. This description may be revised by HR and approved at any time.
Job tags
Salary
