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Location

Fairfax, VA | United States

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Job description

Title: Administrator, Global Engagement Programs

FLSA Status: Non-Exempt

Supervisor: Program Director, Global Industry Engagement

Location: Fairfax, VA, United States*

Department: Global Industry Engagement

Alt Work Eligibility: CWW-Y, Telework-Y, Remote-N*

*while regular in-person attendance in the office is not required, candidates must be able to access Fairfax, VA corporate office as needed to fulfill job duties*

Level: Staff

Starting base salary range is $45,000-$50,000. Individual compensation will be commensurate with the candidate's experience. Full benefits are available and the position is eligible for the Staff level annual bonus program.

Why You'll Love Working Here:

We are a global organization that celebrates diversity of thought, background, demographics, and experience.
The industry we serve is truly inspiring, changing how people experience the world.
We recognize talent regardless of location - our team is distributed globally.
We value fun and camaraderie, even in virtual settings. Also, we're passionate about the great hot dog debate!
Our values: Trust, Heart, Courage. We live by these every day.
Our team is comprised of supportive, talented, and thoughtful individuals.
We value work-life balance with generous PTO, flexible hours, and options for compressed work weeks.
We offer comprehensive benefits including medical, dental, and vision, along with opportunities for learning and development.

Summary of Position:

We are seeking a Program Administrator to join our dynamic team. The ideal candidate will have experience in program fulfillment, exceptional organizational skills, and the ability to manage various administrative tasks efficiently. This individual should be self-motivated with strong time and task management abilities.

Reporting to the Program Director, the Program Administrator will serve as a liaison between internal stakeholders, track fulfillment tasks, and ensure successful program delivery. Responsibilities include coordinating and distributing program deliverables, scheduling events, maintaining calendars, communicating metrics with external partners, and supporting department operations.

Key Responsibilities:

PROGRAM FULFILLMENT - 40%

Collaborate with internal stakeholders to ensure timely delivery of program components.
Coordinate with external sponsors to collect necessary assets.
Assemble program metrics and distribute to clients upon completion.
PROGRAM SUPPORT - 30%

Maintain program calendars and distribute meeting resources.
Manage meetings and minutes for Board of Director meetings.
Schedule member events and liaise with vendors.
PROCESS SUPPORT - 20%

Manage registrations, reports, and inventory tracking.
Maintain performance data via CRM reports and spreadsheets.
Contribute to the development and review of Standard Operating Procedures (SOPs).
Identify opportunities for process improvement and automation.
INVENTORY MANAGEMENT - 10%

Maintain accurate inventory records and coordinate shipments for events.
Occasional travel to events or tradeshows may be required.
Qualifications:

Bachelor's degree or equivalent experience preferred.
At least 1 year of administrative experience, preferably in association management.
Proficiency in CRM systems, online collaboration tools, and Microsoft Office suite.
Strong communication skills and ability to prioritize tasks effectively.
Preferred skills include not-for-profit knowledge, client relationship management, and event coordination.
This description outlines the general duties and responsibilities of the position. Additional duties may be assigned as needed.

EEO Policy Statement: We are committed to providing equal employment opportunities to all qualified individuals without regard to race, color, religion, age, sex, national origin, disability, sexual orientation, or any other characteristic protected by law.
Employment Type: Full-Time
Salary: $ 40,000.00 45,000.00 Per Year

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Job tags

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Salary