Huntsville Memorial Hospital
Location
Huntsville, TX | United States
Job description
POSITION PURPOSE
Under general supervision of the Director, the Human Resources Assistant provides clerical support for the efficient operation of the Human Resources department. Carries out responsibilities in the following functional areas: recruiting, onboarding, and record keeping.
ESSENTIAL JOB FUNCTIONS
Every effort has been made to make this job description as complete as possible. However, it in no way states or implies that these are the only duties the incumbent will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or is a logical assignment to the position.
- Pre-screen resumes and candidates for appropriate qualifications for open positions.
- Ensures personnel requisitions are completed and posted in a timely manner.
- Schedules interviews and phone screens working directly with internal and external candidates and hiring managers.
- Draft offer letters and make candidate offers, ensuring adherence to wage and salary guidelines.
- Schedules new employees for hospital orientation. Ensures proper communication to department managers regarding orientation and any delay in start date.
- Processes onboarding documents ensuring completeness. Conducts background checks and ensures all pre-employment, post-offer screening is complete.
- Schedules new employees for and assists with the coordination of hospital orientation. Ensures proper communication to department managers regarding orientation and any delay in start date.
- Initiates, compiles, and maintains employee records. Ensures timely filing of personnel file documents in accordance with departmental expectations.
- Prepares files of terminating employees for storage. Distributes exit interview information.
- Conducts employment verification and LVN transcript verifications.
- Answers routine questions regarding hospital and departmental operations, policies and procedures, benefits and job openings. Refers questions to Human Resources Director when necessary.
- Creates and manages employee and Medical Staff ID badges, ensuring security of the facility.
- Assists in care and maintenance of department equipment and ordering supplies.
- Displays professional behavior, strong business acumen and maintains strict confidentiality with sensitive information.
- Ensures integrity of employee data through attention to detail.
- Abides by the HMH Legal Compliance Code of Conduct.
- Maintains a safe work environment and reports safety concerns appropriately.
- Performs all other related duties as required and assigned.
LATITUDE, CONTACTS/INTERACTIONS
All positions of Huntsville Memorial Hospital are part of an interdisciplinary team, and as such, participate in the care and service delivery process through effective interaction with other team members. Primarily interacts with hospital staff, medical staff, patients, and visitors.
Requirements
Education: High school diploma or GED required.
Experience: Prior Human Resources experience preferred.
License/Certifications: None required.
Required Skills: Excellent interpersonal, problem solving, and written and oral communication skills.
PHYSICAL DEMANDS AND WORKING CONDITIONS
Frequent: sitting, standing, walking, & reaching.
Occasional: lifting, carrying, bending, & squatting,
Visual and hearing acuity required. Work is inside, with good ventilation and comfortable temperature.
Possible exposure to: toxic/caustic chemicals or detergents, communicable diseases, blood borne pathogens.
Benefits
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k, IRA)
- Life Insurance (Basic, Voluntary & AD&D)
- Paid Time Off
- Short Term & Long Term Disability
- Training & Development
- Wellness Resources
Job tags
Salary
