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Location

Worcester, MA | United States

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Job description

Location: Worcester, MA Category: Staff and Administrators Posted On: Fri Mar 8 2024 Job Description:

The Department of English is searching for an Office Manager. This is a full-time, 12 months/year, 40 hours/week, non-exempt position. The Office Manager oversees day-to-day function of the department and reports to the Chair of the English department. This individual is the first point of contact for visitors to the unit. The Office Manager will provide administrative support to the English Department, including faculty, students, and staff.

Primary responsibilities for this position are to manage the ongoing operations of the English Department office and budgets, including course and events planning.

Specific responsibilities include, but are not limited to supporting department faculty, students, and staff by: 

• Performing front-desk reception, including greeting all visitors, students, and faculty, and providing assistance.
• Answering phone calls.
• Managing budgets for the English department, including department funds.
• Assisting with full-time faculty searches and part-time hires. Managing travel, schedule and food for visiting full-time hires.
• Submitting supply orders, catering contracts, and purchase orders using SmartBuy Plus for department and faculty.
• Helping compile and distribute personnel cases, ensuring compliance with university guidelines.
• Supervising student workers. Training students on copier/scanner, front desk, and phones, and providing performance feedback.
• Assisting with preparation for department meetings and taking notes.
• Tracking and communicating department calendar.
• Facilitating communication with faculty and student majors and minors, as well as interested students and alumni. Acting as liaison for faculty and students with university offices.
• Coordinating course schedule with full-time and part-time faculty each semester, including attending course schedule meetings, and working with faculty on the schedules. Working with the Registrar's office in regard to course schedule and classroom requests and assignments.
• Inputting new courses and changes to existing courses in Acalog online system. Ensuring adherence with the English major/minor and Creative Writing minor requirements in conjunction with the university degree audit.
• Coordinating departmental events, managing financial support, reserving rooms, and ordering food from Clark Catering and local vendors. Planning logistics for campus visitors, compiling and submitting necessary tax forms to pay honoraria and collaborating with other departments on event co-sponsorship.
• Overseeing the creation and revision of department public relations material and social media.
• Overseeing the maintenance of the English department home, Anderson House.

Job Requirements:

The ideal candidate will have excellent administrative and general clerical skills, the ability to work independently, and will be able to serve a diverse population in a college setting. Excellent communication skills, both oral and written, as well as excellent organizational and decision-making skills.

Additional Information:

As of June 1, 2023 Clark University no longer requires employees or students to be vaccinated against COVID-19. However, Clark urges all community members to follow CDC guidelines for COVID-19 vaccination, which recommend that everyone stay up to date with COVID-19 vaccines including booster doses. This is important for your own personal health as well as the health of our community.

At Clark University, we are dedicated to building a workplace that celebrates diversity and fosters inclusion. We believe that diversity of experiences, perspectives, and backgrounds leads to a more innovative and productive work environment. Our commitment to diversity, equity, and inclusion is reflected in our hiring practices, employee development programs, and campus culture. We welcome and encourage individuals of all backgrounds to join our team and contribute their unique ideas to help us achieve our goals.

Clark University offers a generous benefit package for full and, if applicable, part-time employees that include; paid time off, generous retirement plan, group health and dental insurance, life insurance, and tuition, along with use of many campus amenities. For a complete list of benefits for eligible employees visit here .

To review the Clark University Police Department Annual Security and Fire Safety Report visit here .

About Clark University

Founded in 1887, Clark University is a liberal arts-based research university committed toscholarship and inquiry that addresses social and human imperatives on a global basis. It is the place where Robert Goddard invented the modern rocket, where Sigmund Freud delivered his only lectures in the United States, and where current students stake their claim to the Clark motto, “Challenge Convention, Change Our World,” which is the rallying cry that inspires our community every day. Located in Worcester, Massachusetts, Clark University educates its undergraduate and graduate students to be imaginative and contributing citizens of the world, and to advance the frontiers of knowledge and understanding through rigorous scholarship and creative effort. The University’s engages students in such areas as biology, chemistry, economics, geography, psychology, urban education, management, environmental science and policy, Holocaust and genocide studies, and international development and social change. Clark University’s pioneering model of higher education, LEEP (Liberation Education and Effective Practice) compels undergraduate students to thrive in authentic world and workplace settings, and prepares them for lives and careers of consequence.

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