Location
Edmond, OK | United States
Job description
SmithDryden, LLC. was founded in 1991 in Edmond and is one of the largest promotional products distributors serving Oklahoma. The company has been honored three times as Oklahoma City’s Metro 50 Fastest Growing Private Companies and the distributor to the Advertising Specialty’s Institute National Buyer of the Year. For more information, please visit
Job Description
The Administrative Assistant will support the Sales Team by sourcing products, calculating pricing, and preparing quotes and presentations. They will also enter sales orders, manage the fulfillment process, provide customer service, and perform other administrative tasks as needed. They will deliver an outstanding and personalized customer service experience to our clients.
Essential Duties and Responsibilities:
- Generate creative promotional ideas and source products that meet or exceed the clients’ specifications.
- Calculate pricing and prepare quotes and presentations.
- Follow-up on quotes, proofs, and orders as needed.
- Enter sales orders and submit purchase orders to suppliers.
- Work with suppliers to resolve any concerns with orders.
- Oversees the fulfillment process to ensure all orders are delivered on time.
- Provide an outstanding customer experience with empathy, anticipation, and a positive attitude.
- Receive, sort, and forward all inbound mail and packages.
- First person to answer incoming calls and greet visitors.
- Stay current on industry trends, products, and education.
- Other administrative and clerical tasks as needed.
Qualifications
- Must be proficient in Microsoft Windows 10/11 and Microsoft 365 (Outlook, Excel, Word, and Teams).
- Must learn how to use Salesforce and Sage Online.
- Must learn promotional product print processes and customization options.
- Basic business math and analytical skills required.
- Ability to work effectively in a team-oriented, fast-paced environment with constantly changing demands.
- Outstanding organizational skills, time management skills, and attention to detail.
- Ability to work under tight deadlines while managing numerous projects simultaneously.
- Excellent written, verbal, and phone communication skills. Proper spelling and grammar are required.
- Must be ambitious, self-motivated, highly professional, and have a positive attitude.
- Associates’ or bachelor’s degree in a related field from an accredited College or University preferred.
- 3.0 or higher GPA. Consideration may be given to a slightly lower GPA with strong work experience.
Additional Information
Working Conditions: Work occurs in a moderately quiet office environment.
Travel: Travel in the Oklahoma City metro area as needed.
Physical Demands:
While performing the duties of this job, the employee is regularly required to sit, reach with hands and arms, and talk and hear. The employee is frequently required to use hands, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds. The employee is regularly required to stand and walk. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Ability to work on computer for multiple hours with frequent interruptions.
Hours / Schedule: Full-time, Monday through Friday, 8:00 a.m. – 5:00 p.m.
Other Duties and Responsibilities:
This
job description
does not cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.
Compensation:
- Pay - $50,000 to $60,000 paid hourly depending on experience.
- Paid Time Off includes 80 hours accrued biweekly and up to 10 paid holidays.
- Health insurance
- Retirement plan
SmithDryden, LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, veteran status, gender identity or expression, or any other basis protected by local, state, or federal law.
SmithDryden, LLC participates in E-Verify.
Job tags
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