Health information administrator
Location
Evansville, IN | United States
Job description
Work for Indiana:
Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.
At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to interview and to perform the essential functions of a role.
Next Level benefits at the State of Indiana are here! Be sure to review our expanded benefit package offerings below.
About Evansville State Hospital:
Evansville State Hospital is one of the Indiana State Psychiatric Hospitals who are committed to the mission of Hope and Recovery. Residing on 88 acres on the east side of Evansville, Ind., our facility provides medical treatment for chronic mental illness and substance abuse disorders from our dedicated team of psychiatrists and advanced practice professionals. Active Treatment helps our patients achieve their goals directed towards living in the most non-restrictive environment possible.
Our team of professionals assist our patients in the treatment process involving medical staff, nursing, psychology, social work, rehabilitation therapy and our community integration program. Evansville State Hospital continues to maintain accreditation through The Joint Commission as an Inpatient Psychiatric Hospital as well as Centers for Medicare & Medicaid Services certification as a Psychiatric Medicare/Medicaid Hospital.
Salary: This position traditionally starts at an annual salary of $39,000.00. Salary for this position may be commensurate with education and job experience.
Location: This position is located in Evansville, IN.
A Day in the Life:
The essential functions of this role are as follows:
- Oversee the daily operations of the Health Information Services Department and provide excellent customer service.
- Serve as hospital Health Insurance Portability & Accountability (HIPAA) Privacy and Security Liaison by tracking and follow-up on all privacy complaints, amendment requests, restriction requests, and accounting of disclosure requests.
- Participate in Hospital Governance by Chairing and participating in hospital committees and task groups.
- Train and direct the HIS Dept clerks in the performance of their duties (i.e. recordkeeping, chart analysis, information disclosure, preparation and submittal of court commitment reports, data entry into the Cerner electronic medical record, data entry into View Point State Psychiatric Hospital Admissions and Discharge Web Portal).
- Consult on ICD-10 and DSM-5 coding inquiries for accurate and timely coding of diseases and procedures for reimbursement and statistical report generation.
- Manage the disclosure of protected health information, ensuring that state and federal regulations are adhered to.
- Manage the generation of monthly, quarterly, and yearly statistical reports and specialized studies. Manage the collection of data and data tabulation by HIS staff. Design and write custom reports in the Cerner EMR.
- Manage the accuracy and timeliness of analysis of medical records according to Joint Commission (JC) standards and Medicare/Medicaid documentation regulations.
- Develop and implement FSSA and hospital privacy and security policies and procedures that meet federal and state regulations for patient health information.
- Oversee the retention and destruction of medical records, according to DMHA, state, and federal regulations.
- Develop and conduct concurrent and retrospective review studies of medical records according to The Joint Commission standards.
- Prepare health data for continuous performance improvement and JC accreditation surveys.
- Perform data entry for National Association of State Mental Health Program Directors (NASMHPD) Research Institute (NRI) reporting, as required by the Joint Commission.
- Maintain a working knowledge of state and federal confidentiality laws, and CMS regulations which govern mental health and medical record practices.
- Recruit, select, onboard, and train employees to ensure role responsibilities and expectations are clearly understood while providing opportunities to continue professional development.
- Set expectations, measure progress, provide ongoing feedback, and evaluate the performance of employees. Ensure work adheres to quality standards, deadlines, and proper procedures.
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.
What You'll Need for Success:
The ideal candidate in this role should minimally have either
- a Bachelor’s Degree in a non-related field with 4+ years of experience, or
- an Associate’s Degree in a related field with 2+ years of experience, or
- an Associate’s Degree in a non-related field with 6+ years of experience,
You must meet the following requirements to be considered for employment:
- Familiarity of state and federal confidentiality codes, including HIPAA regulation.
- Understanding of the Joint Commission, CMS and state regulations regarding health information management.
- Ability to operate computers and coding software.
- Ability to compile reports as requested.
- Ability to delegate work, set clear direction, and manage workflow.
- Ability to effectively give feedback, provide guidance or corrective action, coach, and develop employee skillsets.
Supervisory Responsibilities/Direct Reports:
This role may be utilized in a supervisory capacity based on agency needs.
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
- Three (3) medical plan options (including RX coverage) as well as vision and dental plans;
- Wellness program (offers premium discount for the medical plan and gift cards);
- Health savings account, which includes bi-weekly state contribution;
- Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities;
- Deferred compensation 457B account (similar to 401k plan) with employer match;
- Two (2) fully-funded pension plan options;
- A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
- 150 hours of paid new parent leave;
- Up to 15 hours of paid community service leave;
- Combined 180 hours of paid vacation, personal, and sick leave time off;
- 12 paid holidays, 14 on election years;
- Education Reimbursement Program;
- Group life insurance;
- Referral Bonus program;
- Employee assistance program that allows for covered behavioral health visits;
- Qualified employer for the Public Service Loan Forgiveness Program;
- Free LinkedIn Learning access;
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer and is committed to recruit, select, develop, and promote employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employeremployee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.
If you are a qualified individual with a disability and require reasonable accommodation in completing this application, you can request assistance by contacting the Indiana State Personnel Department at [email protected].
The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.
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