Nova Southeastern University
Location
Clearwater, FL | United States
Job description
About Us:
We are excited that you are considering joining Nova Southeastern University!
Nova Southeastern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southeastern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.
We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southeastern University.
NSU considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.
Job Title:Administrative Coordinator II - 992217
Location:Clearwater, Florida
Work Type:Full Time with Full Benefits
Job Category:Non-Exempt
Hiring Range:Commensurate with experience
Pay Basis:Hourly
Subject to Grant Funding?:No
Essential Job Functions:1. Coordinates activities / functions within NSU as well as between NSU and external contacts to ensure efficient operations / events.
2. Responds to inquiries requiring in-depth understanding of work-area policies and procedures and resolves complex problems to ensure questions are answered and issues resolved timely.
3. Reviews data and follows up on discrepancies to ensure accuracy.
4. Enters data and generates reports from NSU specific software systems to ensure accurate processing and record-keeping.
5. Prepares check requests, purchase requisitions, expense/travel reimbursements, and catering requests.
6. Assists with the coordination of daily operational activities.
7. Assists with the coordination of new employee onboarding.
8. Manages office supplies and the maintenance of office equipment and fixed assets.
9. Assists with maintaining operations documents and reports
10. Sets up and manages paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
11. Performs other duties as assigned.
1. Assists with other administrative functions.
2. Performs special projects as assigned.1. Advanced knowledge of MS Office, including Word, Excel, PowerPoint and Outlook; database and data entry skills.
2. Ability to interpret and explain guidelines, policies, and procedures.
3. Decision-making and problem solving skills.
4. Excellent organization and planning skills, including calendar and event management.
5. Excellent written and oral communication skills.
6. Information gathering and monitoring skills; including the ability to prepare reports, while maintaining confidentiality.
7. Takes initiative, is flexible, and provides great attention to detail and accuracy.
8. Possesses advanced computer skills and is able to train others.
Required Certifications/Licensures:
Required Education:
High School Diploma or Equivalent
Major (if required):Required Experience:
High School Diploma and four (4) years of administrative experience, and/or coordinating various projects in an office environment.
--OR--Associate's Degree and three (3) years of administrative experience, and/or coordinating various projects in an office environment.--OR--Bachelor's Degree and two (2) years of experience providing administrative support, or experience managing / coordinating functions with high level external contacts.Is this a safety sensitive position?
No
Background Screening Required?No
Pre-Employment Conditions:Sensitivity Disclaimer:
Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary.
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