Location
Waltham, MA | United States
Job description
As a senior facilities manager you will be responsible for overseeing the physical environment and operations of a facility or a group of facilities. The primary goal is to ensure that the facilities are well-maintained, efficient, and contribute to the overall success of the organization.
Essential Duties and Responsibilities
- Develop and implement strategic plans for the effective and efficient management of facilities.
- Align facility management objectives with the overall goals of the organization.
- Collaborate with department heads to plan and optimize the use of the site space to ensure configurations meet the needs of the organization.
- Oversee the maintenance and repair of buildings, equipment, and systems.
· Coordinate preventive maintenance programs to minimize downtime and ensure the longevity of assets; including repair of existing process equipment and utilities.
- Responsible for site CMMS system for work orders, calibration, preventive maintenance, and coordination with the QA change management system.
- Facility site automation using ‘Industry 4.0’ principles to improve efficiency, reduce costs, enhance security, and provide a more comfortable and productive environment for occupants.
- Coordinate with architecture/ engineering firms in developing facility design criteria, preparing layout, detail drawings, bid sheets and contracts for construction.
- Participate in internal and external audits; including taking ownership of any resulting CAPAs related to equipment or facility maintenance.
- Implement and maintain safety and security protocols.
- Ensure compliance with local, state, and federal safety regulations.
- Develop and update emergency response plans.
- Manage relationships with external service providers, contractors, and vendors.
- Negotiate contracts and service agreements to ensure cost-effectiveness and quality of services.
- Budgeting and Cost Control
- Develop and manage the facilities budget.
- Monitor expenses, identify cost-saving opportunities, and implement cost control measures.
- Monitor and ensure compliance with environmental regulations.
- Implement sustainable practices to reduce the environmental impact of facilities.
- Oversees Hazardous Waste management including the scheduling of collections by contractors.
- Lead and supervise a team of facilities professionals.
- Provide guidance, training, and support to ensure a high level of performance.
- Develop organizational structures, personnel, and policies.
- Work occasional evenings and weekends as required to complete projects that support the facilities with minimal impact to production operations.
- Utilize and develop lean principles and standard practices across all sites to create group uniformity and visual factory ideology that communicates and drives continuous improvement.
- Communicate effectively with employees, internal stakeholders, and management.
- Conducts briefings and technical meetings for internal and external representatives.
- Manages routine communication with the building landlord.
Primary responder for after-hours security and process-related alarms
Education and Work Experience
- Masters degree with 8-years’ experience, Bachelors degree with 10-years’ experience, or Master Tradesman /Journeyman with 12-years’ experience.
- Proven experience in facilities management and software tools; including knowledge of building systems, codes, and regulations.
- Managing equipment maintenance and qualifications in a GMP or ISO 9001 environment.
- Knowledgeable with Environmental Health & Safety regulations such as OSHA and ISO 14001
- Strong organizational, project management, communication (oral and written), and interpersonal skills.
- Solid mechanical aptitude with the ability to troubleshoot equipment and solve complex problems.
- Proficient in MS Office and MMS/ERP software.
- May be required to operate heavy equipment, including vehicles (forklift, delivery truck) and lifting jacks.
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