New York Early Learning Resources
Location
Albany, NY | United States
Job description
Summary
The NY Association for the Education of Young Children (NYAEYC) is a state-wide, non-profit, membership organization for early childhood educators and an affiliate of the National Association for the Education of Young Children. We work to promote excellence in early care and education for the children and families of NY through education, advocacy, and support of our members and the profession. For more information visit .
NYAEYC is seeking a part-time Finance Manager to join our growing organization. This position will be based in the Albany office and will report to the Executive Director. This position is extremely important to the financial health, and the sustained and future growth of NYAEYC.
This is a part-time position (20 hours per week) with the potential to become full-time within the next 12 months. This position will be based in the Albany office. NYAEYC offers a congenial office environment with flexibility to establish a work schedule within the parameters of regular business hours. The part-time position also includes flexibility for unpaid vacation and other leave.
Duties Finance (70%)
- Management of all accounting functions ? accounts payable, accounts receivable, electronic banking, monthly reconciliations, close month-end books.
- Process all invoices and ensure that contractors and other vendors are paid in a timely manner; log and deposit donations and other income; maintain online accounts
- Prepare timely financial statements for review by relevant committees and the Board of Directors.
- Track internal spending and establish budget guidelines in needed areas
- Assist with the preparation of budgets for grant applications. Prepare financial reports and invoices for grants.
- Manage and maintain all required insurance policies.
- Work with auditors and the Executive Director to complete financial audits as required
- Prepare, in collaboration with the Executive Director, fiscal year detailed budgets and corresponding cash flow budgets, to be presented to the Board of Directors for approval.
- Work with the Executive Director and external accountants to ensure that the organization?s policies and practices are in compliance with the IRS, as well as relevant laws, regulations, and good practices for 501(c)(3) organizations (e.g. manage annual 990 preparation and filing, filing of taxes, renewal of charitable solicitation license and nonprofit registration; ensure that required insurances are up to date, etc.
Human Resources (30%)
� Manage staff benefits; liaise with insurance brokers to address staff questions and communicate changes in employee status.
� Support hiring and onboarding of new staff, including tax form completion, insurance enrollment, setting up payroll, etc.
� Update and maintain the organization?s employee manual.
� With support from specialized consultants, explore how to strengthen human resource policies and practices.
Requirements - Degree in Finance or Accounting or related field, or equivalent experience; CPA certification a plus.
- Minimum of 3 years accounting experience, 5+ years preferred.
- Solid understanding of day-to-day accounting processes, general ledger work, and detailed budget processes.
- Experience with QuickBooks.
- Commitment to NYAEYC?s mission.
Nice To Haves - Experience working in nonprofits
- Experience with Microsoft Office 365 including SharePoint and Teams.
- Experience implementing budgets to departments and tracking of expenses.
- Experience with change management.
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