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Location

Corvallis, OR | United States

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Job description

OIS Office Assistant

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Please see Special Instructions for more details.

When applying you will be required to attach the following electronic documents:

1. A Resume/Vita

2. A cover letter indicating how your qualifications and experience have prepared you for this position

For additional information please contact: Jill Wells at [email protected].

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.


This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Note: All job offers are contingent upon Human Resources final approval.

Position Details

Position Information

Job Title

OIS Office Assistant

Appointment Type

Student Employee

Job Location

Corvallis

Position Appointment Percent

100

Appointment Basis

12

Pay Method

Hourly

Pay Period

16th - 15th of the following month

Pay Date

Last working day of the month

Remote or Hybrid option?

Min Hourly Rate

$14.20 (Standard); $13.20 (Non-Urban); $15.45 (Portland Metro)

Max Hourly Rate

$21.00 (Standard); $20.50 (Non-Urban); $21.50 (Portland Metro)

Position Summary

This recruitment will be used to fill one part-time (a maximum of 24 hours per week with the potential to work more hours per week outside of academic terms winter, spring and summer breaks) Office Assistant position for the Office of International Services at Oregon State University (OSU).

The Student Office Assistant will be responsible for assisting with front desk duties as well as providing general clerical and logistical support for the office.

Anticipated hourly wage: $15.15

Position Duties

• Greet and refer those who contact the Office of International Services including international students and scholars, domestic students, faculty and staff from campus, and guests from around the world
• Answer inquiries in person, by phone, or email; Make appropriate referrals
• Coordinate appointments for international students and scholars
• Maintain confidentiality of student information
• Prepare work orders related to immigration and sponsor advising as well as projects concerning scholars
• Provide general clerical and logistical support, including mailing, scanning, filing, data entry, and Excel spreadsheet management
• Manage the processing and assignment of documents to international student advisors and international scholars
• Assist in document retention and management, including the filing and delivery of immigration documents
• Assists with ongoing projects

Minimum Qualifications

Full Employment Eligibility Requirements can be found here:

• Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
• Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
• Must meet the applicable minimal enrollment standard
  • High School student: Regularly enrolled in a high school or participating in a home-schooling program
  • Undergraduate and post-baccalaureate student: 6 credit hours per term
  • Undergraduate international student: 12 credit hours per term*
  • Graduate student officially admitted to Graduate School: 5 credit hours per term
  • Graduate international student officially admitted to Graduate School: 9 credit hours per term*

• International students may be allowed to carry fewer hours than specified above and still be considered “full-time” by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center.

Additional Required Qualifications

• Must be able to commit to working during the academic year and between academic terms

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

Preferred (Special) Qualifications

• Minimum of a 2.75 GPA preferred
• Work study preferred but not required
• Experience with data entry and information processing
• Experience with Microsoft Office (Outlook, Word, Excel, etc.) and internet applications
• Patience and compassion when communicating with non-native English speakers
• Ability to multi-task in a fast paced environment with frequent interruptions
• Excellent interpersonal, oral, and written communication skills
• Experience in a multicultural environment
• Prior administrative office experience and/or reception experience
• Experience with detail oriented tasks

Working Conditions / Work Schedule

• This position will start spring term but it’s critical that we have coverage this summer.

Posting Detail Information

Posting Number

P10730SE

Number of Vacancies

1

Anticipated Appointment Begin Date

03/25/2024

Anticipated Appointment End Date

Posting Date

02/19/2024

Full Consideration Date

Closing Date

03/08/2024

Indicate how you intend to recruit for this search

Competitive / Student - open to ALL qualified/eligible students

Special Instructions to Applicants

When applying you will be required to attach the following electronic documents:

1. A Resume/Vita

2. A cover letter indicating how your qualifications and experience have prepared you for this position

For additional information please contact: Jill Wells at [email protected].

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.


This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Note: All job offers are contingent upon Human Resources final approval.

Supplemental Questions

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