Office Manager (Urgently Hiring)

Location

Stafford, VA | United States

Job description

SANFORD FEDERAL, Inc. (SANFORD) DBA FAR Group headquartered in Stafford, VA., is a premier, economically disadvantaged woman-owned Small Business that provides federal professional services, primarily engaged in providing advanced information technology, cyber security, management systems support, as well as business and infrastructure management services.

We are among the most innovative, respected, and ethical providers of technology solutions to the United States government. Our mission is to provide superior quality, innovative, information technology solutions that help federal agencies best aid, serve, and protect the American people.

Job details:

Position: Office Manager

Location: Stafford, VA

Job Type: Full Time - On- site

Job Summary:

Sanford Federal DBA FAR Group is seeking an experienced and highly organized Office Manager to join our dynamic team. As an Office Manager, you will play a crucial role in maintaining the smooth and efficient operation of our office. You will oversee various administrative tasks, manage office resources, and coordinate office activities. The ideal candidate has excellent communication and interpersonal skills, exceptional organizational abilities, and strong attention to detail.

Tasks and duties / Responsibilities:

• Administrative Support: Provide comprehensive administrative support to the management team and staff members, including handling phone calls, correspondence, and scheduling appointments.
• Office Operations: Oversee daily office operations to ensure efficiency and productivity. This includes managing office supplies, equipment, and maintenance, as well as coordinating office services such as cleaning, repairs, and IT support.
• Facilities Management: Maintain a safe, clean, and organized office environment. Collaborate with vendors and building management for any facility-related issues or improvements.
• Meetings and Events: Coordinate and schedule meetings, conferences, and events. Prepare agendas, gather necessary materials, and ensure all arrangements are in place, including room setup, catering, and audiovisual equipment.
• Travel and Accommodation: Arrange travel itineraries and accommodations for staff members and visiting clients, including flights, transportation, and hotel reservations.
• Record-keeping and Documentation: Maintain accurate and up-to-date records, files, and databases. Ensure confidentiality and security of sensitive information.
• Budget and Expense Management: Assist with budget preparation and tracking office expenses. Process invoices and expenses, and reconcile financial records.
• Human Resources Support: Assist with HR-related tasks, such as recruitment coordination, onboarding new employees, maintaining employee records, and managing employee benefits and leave.
• Communication and Coordination: Serve as a liaison between staff members, departments, and external contacts. Facilitate effective communication and collaboration within the office.
• Policies and Procedures: Develop and implement office policies, procedures, and best practices to streamline operations and improve efficiency.

Qualifications:

• Proven experience as an Office Manager or in a similar administrative role.
• Strong organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines.
• Excellent verbal and written communication skills.
• Proficient in using office software and equipment, including MS Office (Word, Excel, PowerPoint) and office management systems.
• Knowledge of basic accounting principles and budget management.
• Exceptional attention to detail and problem-solving abilities.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong interpersonal skills and the ability to work effectively with diverse individuals and teams.
• Flexibility and adaptability to changing priorities and environments.
• A proactive and self-motivated approach to work.

Job tags

Salary