Construction Project Coordinator

Location

Long Island City, NY | United States

Job description

ROLE

The Construction Project Coordinator provides support to the Accounting Department and Project Managers in the administration of contracts, billings, and other project related items . 

RESPONSIBILITIES

• Prepares monthly Client invoices, including all corresponding supporting paperwork, and maintains all files related to invoices.
• Enters subcontractor AIA’s, material invoices and material order forms into our accounting system (Sage/Timberline).
• Monitors compliance of Client accounts, change orders, and sub-contractors.
• Review subcontractor insurance, enters respective data into Sage and maintains records.
• Creates and maintains electronic project folders for accounting purposes on shared network drive.
• Reviews insurance certificates and notifies project team of any upcoming expiration, or other, issues. 
• Maintains monthly project billing schedule.
• Enters project estimate and contract data into Sage.
• Prepares Client waivers of lien and statements, when necessary.
• Processes change orders and trade awards, maintaining logs, processes subcontractor/vendor invoices, and prepare waivers of lien.
• Prepares commitment documents and contracts with subcontractors and suppliers as directed by Project Manager or Project Executive.
• May participate in the buy-out of minor scopes (i.e. glazing, bath accessories, etc.).
• At the direction of the Project Manager or Superintendent, orders incidental materials and tools for the field and prepare in-house schedules (i.e. doors, hardware, accessories, etc.).
• Assists with the dissemination, tracking, updating, and filing of all Architectural, Engineering and Consultant Drawings and Specifications; SK’s and other submittals (i.e. RFI’s, Shop Drawings, and samples) and maintaining associated logs.
• Assists Project Manager in preparation of project reports such as field, meeting minutes, tracking logs, and change orders.
• Maintains project files in binders of all documentation as well as electronic files as per Company policy.
• Provides support and performs other duties as directed.

REQUIREMENTS

• Two to five years work experience in administrative field.
• Proficiency in SAGE 300/Timberline, Construction Accounting and Microsoft Office Suite.
• Excellent interpersonal, written, and verbal communication skills.
• Bachelor’s degree from an accredi ted college or university.

COMPENSATION

Weekly compensation is commensurate with experience and could range from $50k to $90k annually.

ABOUT US

We are a high-end construction and professional services Company with a range of integrated offerings that span the life cycle of a Client relationship. Our corporate culture is built upon enduring relationships – a place where corporate personnel, Clients and Architects are assured that quality, integrity and service are inseparable from our basic mission; building enduring value for our Clients. The Company is the logical extension of our belief that residential construction companies should be held to a higher standard and judged not only on the basis of uncompromising quality and service, but the quality of the total experience.

Our offerings support a client relationship at any stage of its life-cycle from project inception to post construction, and whether it is pre-purchase analysis, a complicated construction project or emergency service, we are committed to serving our clients as a single source provider of residential solutions. Our extensive experience working for the most discerning Clients, Architects and Designers has shaped our Company and led to our reputation as one of the premier service providers for high-end residential projects.

EQUAL EMPLOYMENT OPPORTUNITIES

The Company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the Company complies with applicable state and local laws governing nondiscrimination in employment in every location in which the Company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

The Company expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of the Company’s employees to perform their job duties may result in discipline up to and including discharge.

BACKGROUND CHECKS & DRUG SCREENINGS

In connection with all potential applicants where a conditional job offer has been made, the Company will conduct a background check and drug screening via urinalysis. This strictly confidential check will be conducted by a Third Party in compliance with local, state and federal law including but not limited to the Fair Credit Reporting Act and the New York City Fair Chance Act.

Job tags

Salary