Contract Administrator III | Princeton University
Location
Princeton, NJ | United States
Job description
Contract Administrator III
US-NJ-Princeton
Job ID: 2023-16908
Type: Full-Time
# of Openings: 1
Category: Financial Services and Procurement
Princeton University
Overview
The Sr. Contract Administrator promotes a high degree of professionalism in cradle-to-grave (source-to-pay) procurement activities, minimizing risks to Facilities and the University while meeting procurement objectives and ensuring compliance with policies and procedures. The Sr. Contract Administrator partners with key Facilities and University stakeholders to understand and align business strategy, market dynamics, supplier capabilities, and spend analytics in the development of procurement strategies. The portfolio of a Sr. Contract Administrator consists of approximately 10 basic ordering agreements (BOAâ™s) and 50 contracts with an overall value up to $750M+ and includes a mix of high-risk, high profile and complex multi-year, long-term multi-million dollar design services contracts (up to $25M+), construction contracts (up to $300M+) and other types of contracts. The Sr. Contract Administrator reports to the Manager, Facilities Procurement Office (FPO), who is a direct report of the Director, FPO.
FPO provides procurement support for all design, construction and related services and is part of the Services (FFAS) department embedded within . FFAS is responsible for providing shared services to all Facilities partners as well as the broader University.
This is a five year benefits eligible term position.
Responsibilities Sourcing/Pre-Award Responsibilities
- Develops and executes sourcing strategies and events, and leads sourcing activities for assigned portfolio of design, construction and related services utilizing various data (previous spend, previous supplier performance, etc.), market information and operational objectives to deliver long-term value. This includes authoring category strategy documents, obtaining key stakeholder buy-in and providing regular progress updates.
- Manages supplier relationships, including regular review of supplier performance, contract compliance, and pricing. Leads internal, multi-disciplined Facilities prequalification teams for strategic construction services.
- Facilitates competitive bidding events, promoting utilization of online bidding technology. This includes reviewing and ensuring scope of work and project description documents support a competitive selection process, developing selection criteria in addition to price, promoting supplier diversity, creating thorough solicitation documents, leading preproposal meetings, analyzing proposals, creating detailed bid/proposal comparison documents for selection team members, leading supplier negotiations, and being a significant contributor in supplier selection.
- Negotiates price, rates, details, terms and conditions for all contracts in assigned portfolio.
- Creates and executes complex basic ordering agreements and fixed fee/price, guaranteed maximum price, cost plus fixed fee, and other types of contracts according to Facilities and University policy. Manage assigned portfolio of basic ordering agreements and contracts to ensure suppliers meet the current and future needs of Facilities and the University.
Contract Administration Responsibilities
- Analyzes contract changes to ensure compliance with contract terms and conditions, and creates resulting change order and amendment documents.
- Provides guidance to Facilities stakeholders in all contract matters including contract requirements, contract interpretations, and dispute resolution. Primary Facilities liaison with Office of General Counsel on all legal matters.
- Reviews all invoices for contract compliance prior to payment.
- Primary Facilities liaison with Office of Audit & Compliance for all required construction audits.
- Coordinates all aspects of the contract closeout process.
Leadership and Strategic Initiatives
- Trains junior contract administrator staff, and encourages professional development and certification.
- Serves as procurement subject matter expert for Facilities and University stakeholders.
- Provides leadership in support of Facilities and University strategic initiatives including business and technology process improvement, supplier diversity, and sustainability.
Qualifications Essential Qualifications
- Bachelorâ™s Degree in business or relevant discipline and relevant experience or Bachelor's degree may be substituted for 6-8 years in procurement, contract administration or relevant supply management or business position
- Demonstrated excellent written and oral communication skills
- Ability to collaborate with multiple internal departments and lead cross-functional teams
- Advanced contract understanding with ability to provide guidance to stakeholders regarding impact of contract terms and conditions
- Ability to manage a portfolio of contracts
- Excellent analytical skills
- Advanced negotiation skills and demonstrated value contribution results
- Ability to manage multiple priorities
- Excellent skills with Microsoft Office (Excel, Word, PowerPoint)
- Demonstrated proficiency with electronic sourcing and procurement tools
- Ability to convert complex and conflicting needs into actionable requirements
Preferred Qualifications
- CPM or CPSM certification
- MBA, MS or relevant advanced degree
- Experience procuring design, construction and related services
- Experience with electronic sourcing and eProcurement tools
- Demonstrated proficiency with category management concepts
- Experience with SRM Project management experience
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS
PI235731005
About Princeton University
Princeton University is a vibrant community of scholarship and learning that stands in the nation's service and in the service of all nations. Chartered in 1746, Princeton is the fourth-oldest college in the United States. Princeton is an independent, coeducational, nondenominational institution that provides undergraduate and graduate instruction in the humanities, social sciences, natural sciences and engineering.As a world-renowned research university, Princeton seeks to achieve the highest levels of distinction in the discovery and transmission of knowledge and understanding. At the same time, Princeton is distinctive among research universities in its commitment to undergraduate teaching.Today, more than 1,100 faculty members instruct approximately 5,200 undergraduate students and 2,600 graduate students. The University's generous financial aid program ensures that talented students from all economic backgrounds can afford a Princeton education.
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