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Location

Queens, NY | United States

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Job description

CUNY Administrative Assistant - Level 1A (Health Professions) Provisional

Job ID

27587

Location

York College

Full/Part Time

Regular/Temporary

Regular

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GENERAL DUTIES

This position has responsibility for the operation of a major administrative College activity, or difficult administrative and secretarial work in an office with College-wide responsibilities, or in an unusually complex academic department. May perform duties described under the lower title, CUNY Office Assistant (04802). Persons in this position are accountable for rendering quality services in a respectful, courteous and professional manner. In the University's multicultural environment, incumbents provide consistent assistance to everyone.

A CUNY Administrative Assistant position will be assigned to either Level 1 or Level 2. A position assigned to Level 1, with wide latitude for the exercise of independent initiative and judgment, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. A position assigned to Level 2, with wide latitude for the exercise of independent initiative and judgment, performs very complex administrative or supervisory work; may work with other College units to complete significant administrative functions (e.g., payroll, facilities, personnel, budget, records, security, etc.).

This position is in CUNY's Classified Civil Service. The full specification is available on our web site at

CONTRACT TITLE

CUNY Administrative Assistant

FLSA

Non-exempt

CAMPUS SPECIFIC INFORMATION

Reporting to the Director of the PA Program at York College, the CUNY Administrative Assistant will provide a variety of administrative and clerical duties to ensure that program and departmental needs are met. The successful candidate must have excellent customer service skills and demonstrate a high level of professionalism.

Additional tasks include, but are not limited to:

• Receiving and distributing all departmental mail; monitoring and forwarding electronic communications/applications/inquiries received by the program's electronic mail address and through the program website (including online student applications).
• Arrange program meetings; notify faculty, students, and staff; record minutes and coordinate administrative follow-up of action items resulting from meetings.
• Attend to students??? queries and needs, which include, but are not limited to, arranging new student orientation, collecting and maintaining student records, class schedule, and attendance.
• Typing dictated correspondence, curriculum, syllabi, rosters, class schedules, examination schedules, and other documents; drafting template-based correspondence, updating data self-study spreadsheets and databases as required for accreditation; drafting confidential reports, memoranda, and student disciplinary action notifications.
• Involved with the multi-tiered student admission process which includes, but is not limited to recruitment activities, open houses, application processing, applicant advising, scheduling interviews, coordinating applicants??? campus tours, coordination of design and production of program brochures and application documents; maintenance of the program's website, etc.
• Assist with the maintenance of clinical affiliation, student and alumni record verification, coordination of clinical call-back sessions, and other clinical events.
• Work with other faculty and staff to coordinate exams, exam schedules, room assignments, and proctoring.
• Supports and assists with budgeting, departmental accounts, PAFs, and other hiring documents, and timesheets.
• Involved with the program???s ongoing self-study and accreditation process. This involves the continuous capture of relevant student and program data, including, but not limited to, course grades, attendance information, disciplinary notices and actions, compiling semester summaries of student performance and student demographics, recording and preparing student feedback sessions for each term, etc.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS

Proof of meeting qualification requirements is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period.

1. Permanent status as a CUNY Office Assistant at Assignment Level 1 (Pay Level 3) or Assignment Level 2 (Pay Level 4).

Candidates who meet the above requirements must also meet requirements 2 and 4 after the close of the filing period.

1. Candidates must take and pass a job-related Civil Service Examination that measures critical competencies for the position.
2. Candidates must undergo a background check, including a fingerprint screening and a verification of their education and work history.
3. Candidates must demonstrate technical competence in using job-related software (e.g., word processing or other).

COMPENSATION

$49,155

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

HOW TO APPLY

In order to be considered for this position, applicants must include a cover letter, resume, and contact information for three references (email and telephone). Please upload all materials as ONE DOCUMENT in doc, pdf, or rtf format.

You may only apply online through the CUNY.edu job board.

To apply:

Please go to

Filter by Job Location by clicking on York College. The title of this position is CUNY Administrative Assistant, Level 1A, Job ID # 27587. Click on the title to view the entire job announcement.

Click the ???Apply Now??? tab and follow the prompts from there, including creating an account or logging into a previously created account.

York College/CUNY is an EEO/AA/IRCA/ADA Employer.

CLOSING DATE

Reponed - March 1, 2024

JOB SEARCH CATEGORY

CUNY Job Posting: Support Staff

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

About York College of the City University of New York

"York College provides students with a one-of-a-kind educational experience. It offers many qualities of a major university, including a distinguished faculty and strong pre-professional programs. At the same time, students benefit from individualized attention and a strong sense of community.  Centrally located in Queens, York College is accessible by car, bus, subway, and the Long Island Railroad. Easy access to the rest o Queens and New York City enables students to pursue community service and internships as part of their curriculum."

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