Location
Anchorage, AK | United States
Job description
At Covenant House Alaska we are in the people business. We provide holistic services to young people who come to us from circumstances beyond their control. Our people provide absolute respect and unconditional love to youth who deserve a chance to be the best version of themselves. When you join our team, you become part of a massive movement to interrupt the path to chronic adult homelessness. The pay is competitive, the benefits package is best in class and the experience is life changing. We look forward to meeting you.
Position Summary
Under the direction of the Director of Development, the Development Coordinator is responsible for the planning, organizing, producing and maximizing the results of all annual fundraising and cultivation events including but not limited to: Candlelight Vigil, Fire & Ice Ball, Passage House Luncheon, and Adopt-a-Day. The Development Coordinator generates and manages new event concept ideas to fulfill the objectives of the overall Development strategic plan and help to create a consistent Covenant House brand. This role also establishes and maintains in-kind donation process and relationships.
Essential Functions
- Manage and solicit for in-kind donations needed by the organization and received by the community and donors
- Plan and execute each fundraising or cultivation event from conception through post event follow-up
- Integrate diversity, equity and inclusion into event planning.
- Effectively lead and engage public committees supporting Fire & Ice Ball and Passage House Luncheon
- Create and monitor timelines, budgets and communications for all events.
- Coordinate all event logistics, including run of show.
- Manage and detail all vendor contracts
- Negotiate with vendors to contract for a variety of goods and services related to special event planning. (Signing authority not included)
- Responsible for managing vendor contracts and relationships.
- Responsible for third party management of services to ensure seamless presentation and positive brand experience
- Follow all policies and procedures when engaging youth alumni for events.
- Responsible for development, creation and printing of all collateral event material.
- Manage creation/distribution of event materials (including invitations, sponsorship letters, nametags, thank you letters, etc).
- Prepare for the recruitment, scheduling and training all event volunteers.
- Work with and give guidance to volunteers and staff involved in event planning and execution
- Manage event software or platform(s)
- Attend event to oversee activities and ensure details are handled as planned
- Conduct all post-event analysis and evaluation, maintaining Lessons Learned for events.
- Maintain records on event activities, progress, status, and post event summary
- Continue to develop event calendar to benefit fundraising efforts and assist with other internal organizational event opportunities as necessary.
- Draft, create and produce solicitation letters for events or other development activities.
- Prepare all reports and documents necessary for staff and/or volunteers to be able to do effective fundraising follow-up.
- Utilize Raiser's Edge, CHA's donor database to document key interactions with donors
- Develop and maintain an extensive network of contacts, both internal and external, to facilitate event coordination
- Navigate and manage multiple projects at once, especially during events seasons.
- Support special fundraising events organized by the community where Covenant House Alaska is the beneficiary.
- Learn and stay current on platforms used by the organization or Development Department including, but not limited to; Microsoft Office, Smartsheet, Raiser's Edge, Greater Giving, Better Impact, Adobe Suite, Canva, etc.
- Perform other duties as assigned.
- Demonstrates a clear understanding of the Covenant House Mission, philosophy, history and tradition(s) and the underlying values upon which the Agency is founded to the staff, youth and the community we serve
- Understands and complies with all Agency policies and procedures.
- Maintain a high level of ethical standards.
- Keep supervisor fully informed at all times.
Education
Bachelor's degree or equivalent in education, special event management or related field. Certified Fundraising Executive (CFRE) and/or Global Certification in Meeting Management (CMM) designation would be considered an asset.
Experience
Five years or more in one or more of the following areas: public relations, fundraising and special event management. Public speaking and publication design experience is desirable.
Preference given to individuals that can demonstrate professional experience in: database management, Adobe Suite, WordPress, Canva, design software, and Microsoft Office. Strong written and telephone experience. Previous experience with administrative or special events in a non-profit or development environment strongly preferred.
Knowledge, Skills, and Abilities Required
- Ability to prioritize multiple tasks; excellent organization and time management skills, with strong attention to detail.
- Excellent oral and written communication skills
- Positive attitude, relationship building skills, a high-level of self-motivation and a strong, responsible work ethic are essential.
- Demonstrated ability to work independently and as part of a team, to think ahead and be a problem-solver
- Proficiency with all Microsoft applications, including Excel and merge applications, as well as experience working with a variety of database systems
- Learn and stay current on platforms used by the organization or Development Department including, but not limited to; Microsoft Office, Smartsheet, Raiser's Edge, Greater Giving, Better Impact, Adobe Suite, Canva, etc.
- Strong ability to relate effectively with staff, youth, donors, and community agencies;
- Is approachable, builds rapport well and practices attentive and active listening.
- Ability to learn and navigate multiple databases including Microsoft Office suite.
- Ability to work with people of varied cultural backgrounds and tolerate differences in behavior.
- Support equal and fair treatment and opportunity for all; tolerant of people and processes.
- Maintain confidentiality.
- Willingness and ability to work outside of normal business hours, and holidays and/or weekends as needed.
- Willingness and ability to attain a CPR/First Aid Certification.
- Willingness and ability to attain a valid Driver's License.
- Acceptable driving record assessed through CHA's Drivers Acceptability Matrix
- Pass federal, state and local background investigation.
Working Conditions
- Position is based in an office setting within the Youth Engagement Center. Position will often work off-site during events, both indoors and outdoors. Must have the ability to accommodate a wide range of strenuous activity during the events, including standing for long periods of time, walking long distances, etc.
- Noise level is mild to moderate, consistent with office and residential environments.
- Must have the ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.
- Must have the ability to observe details within close range.
- Must be able to remain in stationary position for extended periods of time.
- Must be able to move within the office to access files and office equipment.
- Consistently operates a computer and related office machinery.
- Must be able to ascend/descend stairways within a wide variety of facilities with and possibly without the assistance of an elevator
- Must be able to routinely handle objects up to 40 pounds
Covenant House is an Equal Opportunity Employer
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