Location
Lakeland, FL | United States
Job description
Type: Temp to Permanent
Pay Rate: $16.00/hr to $17.00/hr (Experience-based)
Schedule: Monday – Friday (1st Shift)
Location: Lakeland, FL (In-office role)
Responsibilities: - Communication Hub: Manage incoming calls and emails, efficiently directing inquiries to the appropriate person or department.
- Scheduling and Calendar Management: Organize appointments, meetings, and events, ensuring optimal use of time through effective calendar management.
- Data Entry and Record Keeping: Input and maintain accurate records, databases, and files for streamlined operations.
- Office Organization: Keep the office space orderly, managing supplies, and maintaining a well-organized work environment.
- Customer Service: Provide assistance and information to clients, customers, or visitors, embodying outstanding customer service.
- Accounts Payable & Receivable : Process and verify invoices, ensuring accuracy and proper authorization. Reconcile vendor statements and resolve discrepancies in a timely manner. Prepare and process payments, including checks and electronic transfers. Maintain accurate records of all transactions and update financial databases. Generate and send out invoices to customers. Monitor customer accounts for timely payments and follow up on overdue balances. Reconcile accounts and resolve billing discrepancies. Post and allocate payments received to appropriate accounts.
- Inventory Support Specialist: Conduct regular audits of inventory levels to ensure accuracy. Monitor and update inventory databases/systems. Identify discrepancies and implement corrective actions. Assist in processing incoming and outgoing shipments. Collaborate with procurement and logistics teams to maintain optimal stock levels. Generate purchase orders based on inventory needs. Maintain detailed records of inventory transactions. Prepare reports on stock levels, consumption, and discrepancies. Work closely with cross-functional teams to understand inventory requirements. Communicate effectively with vendors and internal stakeholders. Investigate and resolve inventory-related issues promptly. Implement preventive measures to avoid future discrepancies.
- Confidentiality Sentinel: Maintain the confidentiality of sensitive information and documents.
- Multitasking: Manage multiple tasks and priorities simultaneously with finesse.
Qualifications: - Strong communication skills for effective interaction with clients, staff, and managers.
- Collaborative mindset to work effectively with others while also being able to work independently.
- Previous experience as an Administrative Assistant.
- Willingness to work in-office and adhere to scheduled hours.
- Reliable transportation.
- Dependable, detail-oriented, organized, and skilled in multitasking.
- Outstanding customer service attitude.
- Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
Job tags
Salary
