Location
Irving, TX | United States
Job description
Full job description
Who WE are:
RailPros is a leading engineering and safety services company in the rail and transit industry. Our mission is to enhance mobility, safety, and quality of life for residents, passengers, and companies. We achieve this by providing unique services to rail and transit companies across North America. Through teamwork, continuous improvement, and a passion for excellence, we strive to understand our customers' challenges and earn their trust. Our dedication to staying updated on industry developments enables us to help our customers succeed. We are driven by a shared goal of keeping America moving and ensuring customer satisfaction.
Keywords: #PayrollManager, #HR, #PayrollProcessing, #CertifiedPayroll, #PayrollCompliance, #WageandHour, #MultiStatePayroll, #HumanResources, #PayrollSpecialist, #Finance, #CertifiedPayrollProfessional, #PayrollAdministration, #LaborCompliance, #PayrollSystems, #EmploymentLaw, #BenefitsAdministration, #PrevailingWage, #PayrollSoftware, #TaxCompliance, #LaborRegulations
Job Summary:
The Payroll Manager directs and oversees the processing, balancing and verification of the Company’s payroll, including certified/prevailing wage payroll. As well as oversee the Payroll Team.
Essential Duties & Responsibilities:
- Oversee the processing for both weekly and bi-weekly payroll processing, to verify and balance. This includes reconciling hour’s variance against last submitted payroll
- Process employee repayment records to ensure full repayment to the company, as applies
- Search and respond to IRS audits/Internal audits and inquiries in a timely manner
- Oversee the processing of weekly certified payroll reports
- Review and approve time-sheets weekly and ensure process is completed in a timely manner
- Serve as back up for the Payroll Department and coverage for all positions
- Works with Accounting to ensure accurate reconciliation of payroll
- Ensure company is set up for all states necessary for employee/employer/unemployment taxing
- Manage the relationship between the supporting systems feeding into HRIS. Ensures the systems are set up correctly and the process runs smoothly
- Develop best practices to improve efficiency of payroll processes
- Conduct audits to ensure data accuracy and run reports as needed
- Work closely with leadership at multiple locations to deliver excellent customer service related to the entire payroll process
- Coordinate with database administrators, human resources, and other departments to ensure proper flow and maintenance of employee data
- Oversee Payroll Department to ensure all processes and deadlines are followed and met
- Ensure Payroll Department is up to date on all training and cross-training
- Answer and resolve all payroll related issues timely, escalate issues as necessary
- Ability to review, monitor, and calculate wages, tax deductions, overtime, etc. based on state and federal laws and regulations
- Ensure proper coding on all earning and deductions by labor allocations, as directed
- Ensure all garnishment orders are processed timely
- Maintain and document all transactions with processing payroll
- Accurately enter and document changes as needed to ensure precise and timely payroll processing
- Ability to balance payroll against other databases/reports
- Conduct payroll compliance checks ensuring employees are paid accurately and per Federal and State regulations
- Continually upgrade knowledge and skill base related to the systems, processes, and requirements to maintain capabilities at the highest possible level
- Keep current with Federal and State tax changes as they occur
- Ensures that payroll related transactions follow external and internal policies
- Perform goal setting and reviews with all Payroll Department Team
- Ensure to submit to HR all documentation for employee’s evaluation, disciplinary, and any additional needs per company guidelines
- Support and oversee Payroll Department Team employees
- Prepare, generate, and manage weekly and bi-weekly reporting as needed
- Assist with special projects as needed
- Other duties as assigned or required to meet the business needs
Knowledge, Skills, & Abilities:
- Thorough knowledge of payroll processing and procedures
- Working knowledge of Microsoft Word and Excel
- Working knowledge of MAS, Time Force and Paylocity or other similar timekeeping, accounting and payroll/HR systems and software
- Detail oriented, thorough, and work accurately with numbers
- Exceptional organizational skills
- Exceptional interpersonal and customer service skills
- Proficiency with electronic communications including e-mail and text as well as standard office applications (i.e., Microsoft Office Suite)
Required Education and Experience:
- Associate degree with 5 years’ experience while using a full-service payroll processing system (Paycom, etc.) or equivalent time/experience
- Multi-state payroll processing experience required
- Certified Payroll Professional Certification preferred
- High level of integrity
- Strong attention to accuracy and detail
- Strong interpersonal and communication skills
- Ability to work independently and as part of a team
- Strong organizational planning and time management skills
- Ability to protect confidential information
- Ability to perform in a fast paced and flexible environment
- Working knowledge of MS office software Excel, PowerPoint, Word
- Customer service focused
- Strong analytical skills
- Excellent communication skills, both written and verbal
- High level of initiative and professionalism
- At least ten years payroll processing experience supporting multiple locations and at least one-year international experience
- Minimum five years prevailing wage/certified payroll experience
- At least one-year supervisory experience
Preferred Education and Experience:
- Bachelor’s degree or higher
- Previous use of human resources information system(s)
- College course work in human resources
- Prior experience as HR assistant or executive assistant
- Working knowledge of MS office software – MS Excel, Access, PowerPoint, Word, and Office
- Advanced MS Excel skills to include VLookup and pivot tables
- Basic accounting
- Experience in a construction or manufacturing environment
- Experience with Ajera (Daltek)
Additional Qualifications, Certifications, etc.:
- Certified Payroll Professional Certification
Why RailPros:
- Diverse and Complex Payroll Operations: RailPros offers the opportunity to manage diverse and complex payroll operations, particularly in the context of multi-state payroll, certified payroll, and prevailing wage, providing a challenging and rewarding environment for payroll professionals.
- Industry Expertise and Growth Opportunities: Joining RailPros provides access to industry expertise in the rail and transportation sector, offering payroll managers the chance to further their skills and knowledge in a specialized field while contributing to the company's growth and success.
- Commitment to Compliance and Best Practices: RailPros' dedication to compliance with federal, state, and industry-specific regulations, along with its commitment to best practices in payroll management, offers a compelling reason for payroll managers seeking to work in an environment that values accuracy, integrity, and adherence to standards.
- Collaborative and Supportive Work Environment: RailPros fosters a collaborative and supportive work environment, providing payroll managers with the opportunity to work within a team-oriented culture that values professional development, innovation, and the exchange of ideas, ultimately enhancing job satisfaction and career growth.
Benefits / Perks:
- Comprehensive Health Insurance (Medical, Dental, Vision)
- Accident Plan, Critical Illness Plan, Hospital Indemnity (Employee to Family Coverage)
- Life and Disability Insurance Coverage (Employer Paid, plus Voluntary Options)
- Retirement Savings Plans (401(k) with Employer Match)
- Paid Time Off (Paid Time Off, Holidays)
- Wellness Programs
- Discount Programs
- Company-funded allowance for merchandise in our on-line store
- Health Savings Accounts (HSA) with Employer Match
- Health Reimbursement Arrangement (HRA) – Employer Funded
- Flexible Spending Accounts - Dependent Care (FSA)
- Employee Assistance Programs (EAP)
- Professional Development and Training Opportunities
- Work-Life Balance Initiatives
Join RailPros for a fulfilling career in a thriving and stable industry. Our core values drive us to excel as a team, prioritize customer satisfaction, and adapt to industry changes swiftly. Be part of a passionate and dedicated team that values continuous improvement, trust, and problem-solving. Apply now for an opportunity to contribute to our success.
Equal Employment Opportunity (EEO):
RailPros provides equal employment opportunities to all qualified candidates, regardless of race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. We are committed to making reasonable accommodations for known physical or mental limitations of qualified employees and applicants with disabilities unless such accommodations would impose undue hardship on our business operations. If you are considering applying for a job and require a reasonable accommodation in accordance with the ADA, please reach out to us at [email protected].
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