Marketing Events Coordinator

Location

Addison, TX | United States

Job description

Marketing Event Coordinator

PHP AGENCY, INC.

PHP Agency Inc., "PHP," is seeking a Marketing Event Coordinator to join our Dallas-based HQ team.

PHP is a national life insurance field marketing organization ("FMO") founded in 2009 by visionary entrepreneur Patrick Bet-David. PHP partners with leading insurance and annuity carriers to offer a comprehensive basket of insurance products to a diverse client base in the middle-class market. PHP provides a part-time or full-time opportunity to individuals in this market wishing to pursue careers as life insurance agents. PHP passionately serves our diverse middle-class consumer clients through a field sales force of nearly 20,000 licensed agents (Q4 2021). PHP headquarters offices are in Addison, Texas (Dallas metroplex).

We are seeking a goal oriented, self-directed individual who is constantly striving to exceed expectations with an enthusiastic attitude.

This position gives the opportunity to support and coordinate small and large meeting and conferences for a fast-paced Financial Services Company. A successful event coordinator ensures event-related tasks are delivered in a professional manner in accordance with organizational goals. If you are creative, energetic, and passionate about event planning please send your contact information and resume.

Essential/Primary Responsibilities:

• Oversee and facilitate all aspects of meeting planning from site selection, vendor negotiation, event registration, marketing, onsite staffing,

and post-event reporting

• Work on multiple national meetings, both small and large-scale conferences and events simultaneously
• Work with Supervisor on digital management of contracts, speaker bios, session descriptions,

handouts, requests for proposals (RFPs), etc.

• Create and send event marketing communications via email, web, print
• Send and track correspondence with speakers and sponsors/exhibitors
• Coordinate creation of event agenda
• Organize and manage event registration platform pre/during/post event
• Project manage deliverables with all team members to help ensure deadlines are met
• Prepare banquet event order (BEO) information with event venues
• Coordinate travel, lodging and expenses for participants traveling to meetings
• Create and manage budgets and collection of registration, sponsorship income and exhibit fees
• Work directly with registrants on problems and inquiries, providing excellent customer service
• Develop and maintain solid relationships with exhibitors/sponsors
• Coordinate with marketing team on event materials and signage
• Oversee meeting preparation, supplies ordering and packing/shipping of event materials
• Coordinate with events and recognition teams to source and organize event recognition
• Staff events (internal and external resources) and manage onsite event registration; includes occasional travel to regional and national

meetings requiring flexibility in schedule.

• Data entry and daily administrative functions
• Create invoices and receipts as requested, track expenses for event budget reconciliation
• Create and analyze online evaluations/surveys and prepare post-event reports
• Other duties related as assigned by the Supervisor/Executive Team

Qualifications & Experience:

Innovative and resourceful; actively seeks opportunities to improve meetings and events.

• Experienced at negotiating and building partnerships with vendors
• Exceptional client service skills and enjoys working with the public
• Strong time management skills and ability to manage concurrent tasks efficiently
• Superior attention to detail; first class organizational skills
• High energy, positive, professional attitude, pride in work product
• Strong computer skills to include Microsoft Office and experience using cloud-based project management tools
• Basic web design experience and/or knowledge of HTML
• Excellent written and verbal communication skills
• Great team member: willing to roll up your sleeves and pitch in to help your colleagues when needed
• Certified Meeting Planner (CMP) a plus, but not required
• Salaried Full Time Position
• Minimum completion of a bachelor's degree
• Minimum 3 years event/meeting coordination experience required
• Pay BOE and qualification + bonus opportunity.

Compensation & Benefits :

PHP Agency In. seeks to be the company people want to work for because they feel valued and receive more than just a paycheck. Our broad benefits program includes:

• Competitive base salary
• 401K with company match component
• Catered lunch provided by company each pay-day.
• Medical / Dental / Vision health insurance with individual and family options
• Paid Time Off "PTO" including 15 personal days and 10 holidays.
• Monthly book club and personal development program
• LinkedIn Learning access provided by company.
• In-house gym with private showers and towel service (company-paid trainer in-house 2X/week)

Job tags

Salary

$48k - $55k