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Location

Dekalb, IL | United States

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Job description

Full-Time/Part Time: Full-Time

Overview:

As an integral part of the educational mission of Northern Illinois University, the Holmes Student Center is committed to providing the campus community with a gathering place that enhances student life, cultivates unity and promotes development through a variety of cultural, educational, social and recreational programs.

The Event Coordinator serves on the Reservations and Event Management team. This position coordinates and executes events for student organizations, NIU departments and various external clients.

Position Summary:

Under supervision of the Assistant Director of Event Management, this position interprets policy regarding the eligibility for use of space. This position determines that the request for space is appropriate and available. They coordinate physical arrangements of space and determines appropriate charges for rentals and services provided.

Essential Duties and Responsibilities:

Event Management

• Creates, maintains, updates, or removes reservations for external and internal conference events through collaboration and consultation with client.
• Determines event space needs and assigns space balancing the needs of the client and abilities of the campus and Holmes Student Center.
• Creates reservations and coordinates use of space and resources for various outdoor venues including, but not limited to, MLK Commons, Central Park, East and West Lagoons, and the Oderkirk Property.
• Works closely with campus partners to ensure delivery of services when necessary.
• Creates reservations for hallway display and tabling activities throughout HSC .

Event Coordination

• Coordinates various event related services including, but not limited to, catering, audio/visual, staff, or campus services support.
• Maintains effective communication with all departments involved in every aspect of event production to ensure an outstanding customer experience.
• Provides on-site coordination and supervision of conference activities and support services.
• Enforces various campus and building policies pertaining to reservation of spaces and facilities.

Billing

• Coordinates with HSC Business Office to ensure accurate invoicing for client events and services.
• Secures client account information and reviews charges with client prior to event.
• Maintains records and billing statistics on each conference group.
• Maintains accurate records of past event confirmations and contracts.

Recordkeeping and Supervision

• Hires, trains, and supervises student event coordinators.
• Oversees the Office of Dean of Students poster approval process including determining eligibility for approval and maintains poster log.

Other Duties

• Other related duties as assigned.

Specialty Factors (Civil Service):

None

Minimum Required Qualifications (Civil Service):

1. High School graduation or equivalent.
2. Any one of the following combination of education and work experience:

• A. Two (2) years (24 months) of professional work experience in event coordination

– OR -

• B. 60 semester hours of college coursework in any discipline AND one (1) year (12 months) of professional work experience in event coordination

– OR -

• C. 90 semester hours of college coursework in any discipline

Minimum Required Qualifications (SPS):

N/A

Salary: $34,144.50-$35,158.5/Annually

Application Procedure:

Required Procedures:

1. Fully complete the Education and Work History sections of the application. Be specific on your entire work history, including employment dates and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Important: Please upload any unofficial transcript(s) and/or documentation that verifies any education, experience, and/or training you have received.
   • If eligible for Veteran's Preference Points, DD214/DD215/NGB22/DD256 paperwork reflecting an Honorable Discharge MUST be uploaded to this application to receive the maximum eligible points on the Civil Service examination.

2. After the posting has closed, your submission will be reviewed to determine if you meet the minimum qualifications for the classification, including any specialty factors associated with this position. If you meet the minimum required qualifications for this position, you will receive a score based on your education and experience, and your name will be placed on the active employment register.
3. Please monitor your e-mail for further information regarding your application. Emails will be generated from [email protected] and [email protected] . Please add these emails to your address book to ensure timely delivery of any future communication.
4. Illinois residency required within 180 days of the hire date.

• Credentials Assessment Examination:
  • The examination for this position is a Credentials Assessment and is based on your application materials as submitted for this posting. A Credential Assessment is a rating by the Human Resources Office of an applicant's/employee's education, experience, and special credentials/qualifications (licenses, etc.). Applicants are required to upload documentation to verify the minimum qualifications for this position has been met.
  • Required documentation noted in the posting, such as a driver's license, licensures, or certifications MUST be uploaded with your application materials.
  • After assessment of all qualified applicants has been completed for this position, the names with the top three (3) scores will be referred to the hiring department for interview.

Additional Details:

• Click on Events Coordinator for more information including salary ranges, typical duties, minimum acceptable qualifications, and testing requirements.
  • Note: Applicants who may assume that they do not meet the exact minimum qualifications are invited to still apply and provide qualifications and speak to how their background and experiences satisfy those requirements.
• Please click on Human Resource Services – Benefits for detailed information about Northern Illinois University's benefits package.
• Employment is contingent upon your passing a criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

EEO Statement Summary:

In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.

The following person has been designated to handle inquiries regarding the non-discrimination policies:

Ethics and Compliance Officer, Title IX Coordinator
Health Services 230
[email protected]
815-753-5560

About Northern Illinois University

Northern Illinois University's vision is to be an engine for innovation to advance social mobility; promote personal, professional and intellectual growth; and transform the world through research, artistry, teaching and outreach.The mission of Northern Illinois University is to empower students through educational excellence and experiential learning as we pursue knowledge, share our research and artistry, and engage communities for the benefit of the region, state, nation and world.

Connections working at Northern Illinois University

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