University of California San Diego
Location
La Jolla, CA | United States
Job description
UCSD Layoff from Career Appointment : Apply by 02/19/2024 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants : Apply by 02/28/2024. Eligible Special Selection clients should contact their Disability Counselor for assistance.
UC San Diego career employees will have priority consideration for this position. Recruiters will begin to refer qualified internal applicants after the first 7 days of the job posting. Qualified external applicants may be referred to the hiring department, if a qualified pool of internal candidates is not identified and upon the request of the hiring manager.
Cover letter strongly encouraged.
Enrollment Management (EM) is a multi-unit department within the Office of the Executive Vice Chancellor-Academic Affairs. The department is led by the Associate Vice Chancellor for Enrollment Management (AVC EM), who serves as the Chief Enrollment Officer and Chief Outreach Officer of the University. EM comprises multiple high-profile, core functional units including: the Office of Admissions, Office of the Registrar, Financial Aid & Scholarships Office, Enrollment Management Technology Services (EMTS), Cal-SOAP, Creative Services, Enrollment Analytics, and the Business Office. We work to advance the academic and public service missions of UC San Diego by ensuring equitable access to education and empowering students throughout their educational journeys.
Under the general supervision of the EM Business Officer, the Travel and Fiscal Specialist has primary responsibility for travel & entertainment, expense reimbursements, fiscal transactions and procurement for the EM department, and provides expertise and guidance to departmental personnel on the policies and procedures associated with these areas. Serves as departmental subject matter expert for travel and purchasing and oversees travel program administration that processes over 500 individual and group travel events annually, including complex international itineraries. The incumbent reviews internal travel, fiscal, and purchasing procedures and recommends new administrative approaches to support greater efficiencies as well as changing circumstances and objectives.
Additionally, the incumbent participates in short and long-range planning for facilities and maintenance, including space use, move coordination, telephone installation and activation, ergonomic support, and related operational tasks. In this role, they provide recommendations and exercise independent judgment to address unique and unprecedented problems. Documents internal practices to provide historical and procedural information regarding travel, fiscal administration, purchasing, and facilities management to ensure continuity of service.
Serves as liaison to campus business and facilities offices such as Travel, Disbursements, IPPS, IMPRINTS, Logistics, Cashier's Office, Facilities Management, EH&S, Surplus Sales, Moving Services, and outside vendors on matters related to these functions.
Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources. Experience in handling procurements, reimbursements, travel, and entertainment requests.
Strong knowledge of financial data management and reporting systems.
Working knowledge of financial processes, policies and procedures. Experience in principles and practices of fund accounting and cost analysis including a basic working understanding of accounting principles. Experience reviewing and reconciling expenses.
Proficiency in the use of spreadsheet and database software. Experience using Microsoft Office suite, etc. Knowledge of e-mail systems as a primary form of communication; accomplished skill at navigating the Internet for information retrieval. Proven ability to utilize spreadsheets and databases to interpret and organize financial information and provide financial reporting. Ability to effectively and efficiently demonstrate or guide users in live virtual environment (i.e. Zoom or Teams screenshare).
Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high volume environment, organizational skills, effective verbal and written communication skills, sound judgment and decision making.
Excellent customer service skills to communicate in a helpful, effective and informative manner in person/phone/virtually, with a diverse group of people, demonstrating tact, diplomacy, and maintaining confidentiality; ability to co
About University of California San Diego
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.
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