Subcontract Administrator
Location
Oak Ridge, TN | United States
Job description
- Relocation Authorized: National - Family
- Telework Type: Part-Time Telework
- Work Location: Oak Ridge, TN
Company Overview
Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers’ objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. Core to Bechtel is our values – ethics, safety, quality, people, culture, relationships, innovation and sustainability, and our covenants – integrity, respect, collaboration, trust, and delivery. They are what we believe, what customers can expect, and how we deliver.
Project Overview
Bechtel National, Inc. (BNI), Bechtel’s government services business, is one of the top providers to departments and agencies of the U.S. and British governments. Its successes include many large, first-of-a-kind projects in government site management, environmental restoration, defense, space, energy, and national and homeland security. This position will provide support to the Uranium Processing Facility (UPF) located at the Y-12 National Security Complex in Oak Ridge, Tennessee.
UPF is a multi-year, multi-billion dollar project and will be a first-of-its-kind complex for enriched uranium operations in support of Y-12 missions. UPF is one of the Department of Energy’s largest investments in Tennessee since the Manhattan Project and one of the National Nuclear Security Administration’s largest construction projects. When complete, UPF will: replace a 70-year-old facility with modern buildings, reduce operational costs and energy consumption, improve worker safety, and provide enriched uranium capabilities well into the future.
Eligibility for this position requires US citizenship; successful candidate must provide proof of US citizenship in order to obtain badge access to the site. Candidate must complete security questionnaire and successfully clear site access requirements check. All employees are subject and agree to random drug and alcohol testing as a condition of employment. Must be able to obtain a security clearance, as applicable.
Position Summary
Planning, formation, administration and close-out of large, moderately complex service and construction type subcontracts in accordance with established policies and procedures. Performs tasks as assigned to include, but not limited to, planning, bidder prequalification, development of bidder lists, development of bid solicitation packages, bid analysis, negotiations, administration, change management, and close-out of service and construction type subcontracts. Tasks may include cradle-to-grave or managing the turnover transition of the awarded subcontracts for field administration. Assists with development and enforcement of master pro-forma documents. Participates in planning, work hour calculations and budgeting as it relates to project subcontracting activities. Develops and monitors project work-hour estimates and master contracts forms. May provide guidance to project team personnel, during the planning, bid, evaluation, award, administration and close-out phases when required by workload, complexity or other factors. Participates in the planning, staffing, training and development of subcontracts personnel.
Job Dimensions
A. Supervision Received
- Reports directly to the Subcontract Manager.
- Receives technical and functional guidance from the Subcontract Manager.
B. Supervision Exercised
- May provide guidance to subcontract formation and/or subcontract administration personnel.
C. Contacts
- Maintains contact with management and participates in negotiations with bidders and subcontractors.
- Works closely with Subcontract Coordinator / Subcontract Technical Representative (SC/STR), safety, quality, security, project controls engineers, Project Managers, etc., who have been assigned subcontract management tasks in accordance with the Division of Responsibility (DOR) matrix.
Responsibilities
- Implements the DOR matrix which records the project’s agreed assignment of various subcontract management tasks and the Standard Work Process Procedures (SWPP) applicable to subcontract administration.
- Planning, formation, bid, evaluate, award, administration and closeout of assigned subcontracts maintaining a continual review of progress and providing management with information regarding projected schedule, financial or technical difficulties or concerns.
- Develops bid tabulations, bidder recommendation, and approves selection of suppliers within delegated approval authority. Ensures all commitments are accurately presented to Management and follows established approval and signature authorities contained in company policies and procedures.
- Prepare written negotiating plans and conducts negotiations as required during the evaluation, award and administration phase, to include negotiation of post-award changes.
- Exercises execution authority within signatory authority.
- Coordinates with designated staff on operational activities affecting contractual rights and obligations, subcontract performance, subcontract administration and other major matters.
- Maintains relationships with bidders and subcontracts personnel in order to resolve specific project problems, to be aware of current market conditions, and to inform bidders and subcontractors, when necessary, of the overall project requirements.
- Maintains contact with corporate groups, functional departments and global business unit contracts personnel.
- Maintains contact with client personnel as authorized and/or directed.
- Administers moderately complex subcontract changes through development of a written negotiation plan and conducting negotiations with subcontractor personnel to arrive at a fair and reasonable settlement.
- Represents Bechtel in contractual discussions of moderate complexity.
- Administers information programs to ensure mutual understanding of subcontract terms and conditions.
- Prepares periodic status reports for management and client personnel.
- Assists with various data-calls from project management, Defense Contract Audit Agency (DCAA), Inspector Generals (IG) office, and customer/client, etc.
Qualifications and Skills
Basic Qualifications
- Level 1: Bachelor’s degree and 6 years of professional related work experience, or in lieu of degree, 12 years of progressive, related work experience.
- Level 2: Bachelor’s degree and 9 years of professional related work experience, or in lieu of degree, 15 years of progressive, related work experience.
- Must be a US citizen.
- Must be able to complete and pass a pre-employment drug screen and background check which includes verification of employment, education and travel.
- Must be able to obtain site security badge for access to work site.
Minimum Qualifications
- Solid working knowledge of fixed-price family of subcontracts with stated experience in construction type subcontracts according to procurement regulations, policies and practices.
- Demonstrated administrative and organizational skills.
- Demonstrated oral and written communication skills.
- Experience in developing various subcontract types, fee arrangements, contract terms and legal requirements.
- Experience in developing and recommending potential solutions to contractual problems and concerns to management.
- Working knowledge of contract law, negotiations, accounting or cost engineering gained through education or work experience.
- Working knowledge of Federal Acquisition Regulations (FAR) and applicable Agency Supplements.
- Working understanding of Federal Contracts and the flow-down of applicable clauses and requirements.
- Working understanding of Cost Accounting Standards, and determination process for applicability to the work.
Preferred Qualifications
- Working knowledge of fixed-price family of construction and technical service type subcontracts with proven experience in change management requirements.
- Specialized courses or experience in pricing, contract law, negotiations, accounting and subcontract administration with emphasis on federal contracting.
- Working knowledge of engineering/construction industry contracting practices and Bechtel policies, procedures and work practices.
- Solid working knowledge of Federal Acquisition Regulations and applicable Agency Supplements with emphasis on construction type subcontracts.
- Solid understanding of federal contracts and the flow-down and enforcement of applicable clauses and requirements, such as labor laws, environmental laws, safety, security, quality matters.
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