Legal Administrative Assistant

Location

Indiana | United States

Job description

Legal Administrative Assistant Location Fort Worth, TX (Ridglea North area) :

How Will Your Role Impact First Command?

Provide administrative support to the SVP, Deputy General Counsel and Legal Department under minimal supervision. Position will require the ability to multi-task on a daily basis, always exercising discretion and independent judgment with respect to matters of significance.

What Will You Be Doing?

• Tracking Legal projects, maintaining corporate Legal Calendar, and assisting the team in prioritizing and handling such projects.

• Handling all aspects of meeting planning to include coordinating schedules, arranging teleconference calls, preparing agendas and presentation materials for various department, attending meetings, and recording minutes of meetings.

• Gather and input relevant metrics data into Excel spreadsheets and publish and distribute key reports to management and legal team members.

• Onboarding of new employees to include equipment and systems access requests.
• Responsible for updating legal SharePoint pages.

• Problem-solve, research, analyze and respond to routine legal-related requests and inquiries from advisors, support staff and internal business units.

• Create additional files, as needed; organize and maintain them per the department document management system.

• Assist in the development and formatting of PowerPoint presentations and other briefing materials.

• Distribute daily mail and arrange for FedEx Mail-outs and place departmental supply orders.

• Assist with routing incoming calls to the department as necessary

• POC for property management request

• Make arrangements for multiple parties within the department for various travel

• Prepare Accounts Payable, Reimbursement forms and Request for Absence.

• Assist in the preparation of letters to Advisor Trainees

• Assist in the organization of materials in common areas

• Active participation in Home Office activities, committees, councils, as align with the AA's interests

• Participate in and support the organization and planning of departmental gatherings and events.

• General clerical duties as assigned

What Skills/Qualifications Do You Need?

Education

• High School Graduate (bachelor's degree preferred)

Work Experience

• 5+ years of administrative experience in a fast-paced environment.

Required Knowledge, Skills and Abilities

§ Strong writing and communication abilities with prior administrative support experience.

§ Must have excellent Microsoft Office Suite proficiency to include Word, Excel, Outlook, PowerPoint, and Access.

§ Excellent judgment, integrity, time management, organization, and interpersonal skills as well as problem solving and logistics aptitude.

§ Ability to work independently with little supervision and to handle multiple assignments from several compliance professionals and/or attorneys simultaneously.

Job tags

Salary