Foundation Coordinator

Location

Sioux Falls, SD | United States

Job description

Job Description

Looking for an opportunity to work in a supportive, faith-based culture? Bishop O'Gorman Catholic Schools is looking for a Foundation Coordinator! This position is with the Foundation Office and you will have the opportunity to assist the Foundation and its Executive Director in the areas of finances, record keeping, database management, donor relations, special projects, campaigns, marketing, events, and administrative support. This position is full time and weekdays, with occasional evening and weekend involvement.

LOCATION:

Central Office

RESPONSIBILITIES:

• Promote the missions of Bishop O ’ Gorman Catholic Schools and the Bishop O’Gorman Catholic Schools Foundation
• Fulfills the tasks as outlined below for financial records and documentation, database management, donor relations, capital campaigns, scholarships, marketing, public relations, publications, administrative support, events, and other duties as assigned.

Financial Records & Documentation

• Process deposits for the Foundation
• Enter donor gifts and pledges into Donor Management Software and generate gift receipts and thank you letters to donors
• Reconcile general ledger account numbers for Foundation
• Maintain various financial spreadsheets (insurance, endowment, investment, gift)
• Coordinate the verification of annual Staff Salary Initiative gifts/pledges with donors and the recording of these gifts/pledges into Donor Management Software, and other pertinent spreadsheets
• Reconcile quarterly investment summary with Donor Management Software
• Assist with audit duties
• Coordinate past due billing for Foundation
• Maintain ongoing record of all distributions from endowment funds and unique attributes as per donor intent
• Generate annual investment activity statements and end-of-year tax letters to donors

Database Management

• Maintain high level of knowledge of the Foundation’s donor management system, Donor Management Software
• Conduct data entry of Foundation donors into Donor Management Software and reconcile with other records
• Generate various special reports and pertinent information from Donor Management Software to assist Executive Director in his/her duties
• Serve as the backup for the Development Office for data entry and report generation

Donor Relations

• Maintain a positive and professional relationship when interacting with donors/potential donors
• Research and maintain donor/potential donor history
• Write, email, telephone, or meet with individuals to assist in solicitation of funds or gifts in kind
• Answer various questions from donors regarding their gifts, endowments, accounts, special events, annual meeting, etc.

Capital Campaigns

• Assist Executive Director with all stages of a pre-campaign study and a subsequent capital campaign
• Maintain donor and gift databases in Donor Management Software and work with Business Office to ensure accurate financial records
• Conduct donor/prospective donor research
• Perform various campaign duties as assigned

Scholarships

• Manage the Foundation’s annual scholarship awarding process
• Organize the pre-application process to ensure accurate information
• Communicate to stakeholders (families, schools, parishes) the process and deadlines for applying for scholarship
• Facilitate the selection process between donor families and internal selection committees
• Notify selected recipients and work with Business Office to ensure proper transfer of funds
• Organize annual scholarship luncheon

Marketing / Public Relations / Publications

• Serve as the project manager for the Bishop O’Gorman Catholic Schools and Bishop O’Gorman Catholic Schools Foundation’s Annual Report
• Assist the marketing department with the planning, research, execution, and evaluation and marketing and promotional efforts for the Foundation
• Help develop Foundation marketing materials, reports, and correspondence
• Represent the Foundation at meetings as needed

Administrative Support / Events

• Coordinate logistical elements of various Foundation committee meetings, annual meetings, fundraising events, and donor recognition events
• Maintain accurate books of records (minutes, agendas, etc.) for Foundation boards, committees, contracts, receipts, expenses, and disbursements
• Generate purchase orders, submit receipts, track requisitions, etc. for Foundation activities
• Assist in daily office operations such as mailings, telephone coverage, etc.
• Serve as a substitute for filling and verifying gift card boxes

QUALIFICATIONS:

• Exhibit the core values of Bishop O ’ Gorman Catholic Schools: Faith, Unity, Excellence, and Integrity
• Degree in Business preferred
• Experience in the Foundation, Nonprofit, or Advancement sectors is a plus
• General accounting, finance, and investments skills
• Working experience with databases and knowledge of functionality required
• Working experience in the Microsoft Office suite, Google platform, and ability to learn and use work related software
• Knowledge of DonorPerfect or other Donor Management Software is a bonus
• Confidentiality and accountability
• Strong verbal and written communication skills
• Self-starter
• Organizational skills
• Attention to detail
• Flexibility
• Ability to collaborate well with others
• Must be able to provide consistent follow through
• Adapts well to a variety of tasks
• Valid Driver's License required
• Willingness and ability to act as an outstanding personal witness to the Catholic faith and religion by living both one’s professional and personal life in accordance with the doctrines and moral teachings of the Roman Catholic Church, as embodied in the various documents of the Roman Catholic Church, including, without limitation, the Catechism of the Roman Catholic Church
• Willingness and ability to effectively make known the Catholic Church’s teachings through the varied ministry activities expected of this position

PERFORMANCE STANDARDS:

• Supportive of the missions of Bishop O ’ Gorman Catholic Schools and the Bishop O’Gorman Catholic Schools Foundation
• Meets performance expectations of duties as outlined in this job description as defined by the Executive Director
• Achieves established goals
• Communicates effectively and respectfully with all people during the course of work
• Maintains positive working relationships
• Displays professionalism and confidentiality in working with staff, donors, prospective donors, and the general public
• Open to and responsive to constructive criticism and feedback

Bishop O’Gorman Catholic Schools is a Preschool-12 school system.  Our six elementary schools, junior high and high school exemplify Gospel values, strong student achievement and community service.  Apply today so you can be considered for this career! 

Job tags

Salary