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Location

Weymouth, MA | United States

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Job description

The Vertex Companies, LLC (VERTEX) is a leading multidisciplinary engineering and consulting firm that provides forensic consulting, engineering design, construction management, claims & dispute resolution, and environmental solutions to insurance carriers, sureties, law firms, real estate owners, property managers, public agencies, and commercial clients.

Job Description

We are seeking an Accounts Payable Coordinator in our Weymouth, MA office to perform accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions. The ideal candidate will be enthusiastic, self-motivated, team player who is able to thrive in a fast-paced office environment. The candidate will be an integral part of our accounting/finance team, providing support to all aspects of the department.

Core Responsibilities

• Receive, review, provide account coding, and load subcontractor invoices, vendor invoices and check requests into accounting software
• Process checks generated from accounts payable including mailing and filing electronically
• Monitor accounts payable email and redistribute as necessary
• Respond to payment inquires from subcontractors, vendors, internal personel, and investigate and resolve issues/discrepancies
• Maintain vendor file maintenance including adding/deleting vendors as necessary, W-9’s, certificates of insurance, etc.
• Monitor and respond to telephone inquires when requested
• Assist AP Manager with various ad hoc assignments as requested

Qualifications

• Bachelor’s degree preferred in Accounting, Finance or business, minimum of a HS Diploma
• Proficient in computer data entry and management (speed and accuracy)
• 5-8+ years professional experience in an office/professional environment
• Ability to research, retrieve, prepare, and analyze data from accounting software
• Excellent leadership, dependability, and organizational skills with the ability to manage multiple competing priorities effectively
• Excellent analytical and problem-solving skills with strong attention to detail
• Self-motivated and able to work effectively and accurately with minimal oversight
• Excellent written, verbal, and interpersonal communication skills
• Working knowledge of standard software packages (MS Office 365), including Adobe Acrobat and Excel
• Knowledge of Deltek Vantagepoint and EleVia Payables and Tracking a plus

Additional Information

All your information will be kept confidential according to EEO guidelines.

VERTEX offers a solid total compensation package including base salary and discretionary bonus plan. We also offer a robust benefits package including, healthcare (with multiple plan options) and dental; Company-paid Life Insurance, Short Term Disability, and Long-Term Disability. We offer a 401k plan with immediate match and vesting, Flex Spending Account, Employee Assistance Program, and other perks. We provide a generous paid time off plan for eligible employees including 15 days of vacation, 64 hours of sick time, and 9.5 paid holidays (prorated for eligible part-time employees). Our “Lifetime of Learning” program also offers tuition reimbursement and additional support for pursuing advanced education, to help employees grow their skills and careers.

VERTEX is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you require assistance to complete any part of the application process, please contact our Recruiting team at [email protected] .

NOTICE TO THIRD PARTY AGENCIES:

Please note that VERTEX does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, VERTEX will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, VERTEX explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of VERTEX.

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Job tags

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Salary