Development Associate, Office of Development and Alumni Relations

Location

Type, TX | United States

Job description

Why UT Southwestern?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. At UT Southwestern, we invest in you with opportunities for career growth and development that align with your future goals and help to provide security for you and your family. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more that are all available on the day you start work.

UT Southwestern is honored to be a veteran-friendly work environment that is home to approximately 800 veterans. We value your integrity, dedication, and the commitment you’ve made to our country. We’re proud to support your next mission.

Ranked by Forbes as one of the Top 10 National Employers, we invite you to be a part of the UT Southwestern team where you’ll discover teamwork, professionalism, and consistent opportunities for growth.

Job Summary

The Development Associate will provide administrative support for the Engagement & Participation team within the Office of Development & Alumni Relations (DAR) at UT Southwestern Medical Center. The Engagement team encompasses Annual Giving, Grateful Patients & Families, Gift Administration, donor stewardship programs, and special fundraising initiatives.

The Development Associate will ideally have experience in development fundraising within higher education or a similar non-profit organization. Candidates should be comfortable and confident with all Microsoft programs; Word, Excel, PowerPoint, SharePoint, and Outlook, and be used to working in a project management-based environment. High energy, a positive outlook, attention to detail a creative problem-solving approach, and the ability to support fast-moving, cross-functional teams with a calm but sunny demeanor is a must.

The position offers a flexible hybrid schedule.

Required Experience and Education

High school diploma or equivalent and two years of administrative or development experience.

May consider a degree in lieu of experience. 

Experience working for an academic medical center or health-related organization, familiarity with grant processes, and writing experience helpful.

Job Duties

May perform other duties listed based on assigned specialty business unit:

Core Responsibilities

• Provide support for special and ad-hoc projects related to work and operations of assigned programmatic unit(s).
• Provide general administrative support for assigned business units in the Office of Development
• Performs other duties as assigned.

Gift Administration 

• Provides ongoing maintenance of constituent data in the CRM issuing appropriate receipts and acknowledgement letters for gifts received.
• Manage assigned process cycle for all gifts, including checks, cash, credit cards, recurring gifts, matching gifts, securities/stocks and in-kind gifts and entering into the University constituent resource management system (CRM) accurately and timely. Prepare general acknowledgement letters that include tax substantiations for gifts received adhering to University policies and standards for timely receipting and/or acknowledgement.
• Create new constituent records in the CRM with full accountability to routinely review, update and maintain to ensure accuracy and data integrity
• Work in conjunction with the Cash Management Office to ensure gifts are posted in both the CRM and PeopleSoft in accordance with the current procedure. Generate daily reports and integrity queries and identify and troubleshoot errors. Special Operations
• Works with a team to provide vital administrative and operational support for special operations.
• Provide necessary administrative support for assigned programmatic units in the Office of Development and Alumni Relations including travel, calendar maintenance, reimbursement and document presentation/preparation.
• Prepare and process expense reports, purchasing requisitions, and other financial transactions in support of programmatic units.
• Coordinate logistics of donor visits and events as requested, providing support for planning, approval, and successful execution. Enter constituency actions in the CRM system to document progress.
• Work closely with leadership and Development Coordinator to coordinate planning and implementation of direct mail and electronic solicitations and other donor communications.
• Assists, as requested, in preparing annual cost center/program budgets, regularly monitor program budgets and expenses, and attend monthly financial profile meetings.
• Performs other duties as assigned.

This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes UT Southwestern to obtain criminal history record information. UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status. To learn more, please visit:

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