Events Meeting Manager

Location

Scottsdale, AZ | United States

Job description

Job Description: Events Meeting Manager

The Events Meeting Manager is responsible for coordinating and overseeing all aspects of events held at the hotel, including meetings, private restaurant dinners and events, weddings, and social gatherings. This role will also include selling and requires strong organizational skills, attention to detail, and the ability to manage multiple events simultaneously. They will work closely and communicate effectively with the hotel's food and beverage team & and departments to ensure that all events are executed flawlessly while ensuring exceptional guest satisfaction. The Events Meeting Manager plays a crucial role in ensuring the success of events held at the hotel, from conception to execution, by providing attention to detail and exceptional service.

Key Responsibilities :

• Act as the main point of contact for clients planning meetings and events for all catering events.

• Develop and maintain relationships with clients to ensure their needs and expectations are met and generate new business, foster repeat business and referrals.
• Prepare proposals, contracts and BEO's for clients.

• Negotiate contracts with vendors and suppliers to secure competitive pricing and maximize value for clients and the hotel.

• Provide personalized service and attention to detail throughout the planning process and during the event itself. Manage the catering sales process from start to finish, including follow-up and post-event evaluation.
• Meet with clients to understand their needs and collaborate with clients to understand their requirements, preferences, and budget constraints. Address any concerns or special requests from clients promptly and effectively

• Plan, organize, and execute all logistical aspects of events, including room setup, catering, audiovisual equipment, and décor.

• Coordinate with the hotel's food and beverage team to ensure that all events are executed flawlessly as well as with various departments within the hotel to ensure seamless execution of events.

• Responsible for producing BEO's for all group business.
• Provide guidance and support to event staff, including servers, bartenders, and audiovisual technicians, to ensure professionalism and efficiency.
• Conducts BEO Meeting and Resume Review at Managers Meeting.
• Finalize Group Audit & Billing. Coordinate with the Sales & Catering Coordinator.
• Work with DOSM in developing and managing budgets for events, ensuring profitability and cost efficiency.
• Conduct pre-con/post-con meetings, as requested, and site inspections to ensure all details are in place and to address any last-minute changes or concerns.
• Oversee the set-up and execution of events to ensure the Hotel meets & exceeds client expectations and adhere to hotel standards of procedures.
• Gather feedback from clients and guests after events to evaluate satisfaction levels and identify areas for improvement.
• Foster a collaborative and positive work environment to promote teamwork and effective communication.

• Attend industry events and trade shows to network and generate new business.
• Stay up to date on industry trends and best practices

Qualifications:

• Previous experience in Hilton event planning and coordination preferably in a hotel or hospitality setting, is a plus.
• Strong organizational and multitasking skills, with the ability to prioritize tasks and manage time effectively.
• Excellent communication and interpersonal skills, with the ability to build rapport with clients and colleagues.
• Detail-oriented mindset and a commitment to delivering high-quality service.
• Proficiency in event management, google, outlook, Delphi.fdc and Microsoft office suite.
• Knowledge of industry trends and best practices in event planning and management.
• Certification in event planning or hospitality management is a plus.
• Bachelor's degree in hospitality management, Event Planning, or a related field.

What to expect in your first few months:

First, you will become familiarized with the property and your associates! From there we'll have you work within the hotel food and beverage operations where your leadership will really shine! As you continue to work in this role, you'll become a key contributor to the hotel's success!

The perks working for us:

• Full suite of benefits including health, dental, vision, 401(k), pet insurance, and other supplemental benefits
• Paid time off for full AND part time associates
• Travel discounts at hotel partners and franchises around the world
• Participation in our Wellness program
• On-demand pay opportunities for instant pay between paychecks
• Leadership development program and growth opportunities

How to apply:

Join us! Submit your application online!

Lodging Dynamics Hospitality Group LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Lodging Dynamics Hospitality Group LLC participates in E-Verify, the federal program for electronic verification of employment eligibility.

About Lodging Dynamics:

Lodging Dynamics Hospitality Group is a national hospitality management company serving the hospitality industry for over 30 years! Lodging Dynamics Hospitality Group operates hotels across many states and among several brands, including Marriott and Hilton. Our work centers around our mission, "Make Money and Do Good." This mission focuses on elevating human dignity by providing exceptional services and opportunities to our employees, guests, and investors.

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Salary

$55k