Accounts Payable & Receivable Specialist

Location

Exton, PA | United States

Job description

United Safety and Survivability Corporation is committed to delivering the most innovative and reliable safety and survivability solutions our customers can trust to protect life and property. We’re not just building incredible, life-saving products, we’re building a culture. From the manufacturing floor to the corporate office, to employees in the field, each and every employee here plays an important role in who we are as a company. 

Job Title: Accounts Payable and Accounts Receivable Specialist

Summary: The Accounts Payable and Accounts Receivable Specialist is primarily responsible for independently managing the billing, credit, and collections functions as well as performing transactional and analytical accounts payable processing. This role will also be responsible in managing COUPA and finding solution to resolve internal and external issues with our Procure-to-Pay system, suppliers, and purchasing department. 

As an Accounts Payable and Accounts Receivable Specialist, a typical day may include:

Accounts Payable Responsibilities:

• Managing the complete COUPA process from Purchase Order Receipts to vendor payments.
• Payment Batches
• Manage weekly payment process. Providing insights on vendor selection based on current cash flow.
• Working with the Purchasing Department to resolve goods receipts and invoice issues. 
• Send new vendors Credit Information and obtain their Business Information so they can be set up in the system including working with the vendor to gain COUPA access.
• Reconcile the Accounts Payable Subledger to General Ledger account Balance.
• Support leaders in researching informational requests.
• Perform other duties as needed. 

Accounts Receivable Responsibilities:

• Analyzing, evaluating, and monitoring customer credit worthiness, recommending appropriate limits and terms, and taking steps to manage credit risk.
• Preparing and setting up new customer line of credit accounts. 
• Ensuring all customers have properly documented credit files including W-9’s, credit applications, credit agreements, sales tax certificates, D&B reports and other key documents.
• Performing on-going customer analytics, managing customer relationships and the credit and collections process, while concurrently managing the needs of the business, improving the company’s cash flow performance and monitoring customer accounts for non-payments and / or delayed payments. 
• Managing credit & collections function in collaboration with the Accounting Manager and Controller based on authorization levels for key controls and decision points.
• Reviewing, approving, and processing all transactions including billing, cash receipts, credit cards, ACH’s, wires etc.
• Investigating short pays and cash application process to ensure accurate AR balances and timely collections.
• Identifying and investigating questionable data and making recommendations to resolve discrepancies utilizing analytical reasoning, available tools, and accounting knowledge.
• Reviewing and coordinating with Customer Service and Finance any credits against AR accounts.
• Proactively managing collections to identify and resolve issues with customers before accounts are past due.
• Managing customer accounts, proactively performing collections activities, making recommendations, when necessary, to place customers on credit hold, increase or decrease credit limits and stop customer shipments.
• Investigating and resolving customer queries in coordination with customer service.
• Preparing invoices electronically on customer’s web site for payment; EFT/ACH authorizations for current and potential customers, and monthly customer account statements, accounts receivable aging reports, and future cash receipts projections.
• Prepare and analyze month end schedules as needed for the close process.
• Proactively identify improvements in various existing financial and accounting processes, conceptualize improvement necessary, and lead improvement projects agreed upon.
• Excellent written and oral communication skills.
• Understanding that you are a part of a growing company, you have no concerns with and are able to work extended hours as needed to support that growth.

You’re a great fit for this position if this describes you:

• Bachelor’s degree in Accounting of Finance, or equivalent experience
• 2+ years of credit & collections, accounting, and reporting experience. 
• Strong proficiency in current computer software : MS Applications Word, Excel. 
• Other highly preferred competencies : Understanding of an MRP/ERP system highly preferred. 

Here at United Safety, we embrace the core values that make us great.

P A S S I O N to build the future together.

People Attitude Service Safety Innovation One Company Nimble

This position description is intended to guide the activities of the person in this role. It is not intended to limit the thinking and creativity of the person in this role, nor is it intended that this description represents all the work that may be required of a person in this position.

  United Safety is an Equal Opportunity Employer

Founded in 1984 by entrepreneur Christian Hammarskjold, our company began in a garage with just a few products and a dream to innovate better, safer transit solutions. Since then, we’ve grown in both size and scope; introducing several new products and applications across a wide range of industries. Even as we continue to grow, our mission stays the same. We’re uniting passions, ideas, people, and solutions to protect and save lives through constant innovation. OUR VISION & MISSION Our Vision: To build the next generation of safety and survivability technologies. Our Mission: United Safety and Survivability Corporation is committed to delivering the most innovative and reliable safety and survivability solutions our customers can trust to protect life and property.

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