Wake County Public Schools
Location
Cary, NC | United States
Job description
POSITION TITLE (Oracle title)
SENIOR ADMINISTRATOR
WORKING TITLE
Senior Administrator-Real Estate Services
SCHOOL/DEPARTMENT
School Choice, Planning & Assignment (SCPA)-Real Estate Services (RES)
LOCATION
Crossroads III, Cary, NC
PAY GRADE
Senior Administrator-Band 3
FLSA STATUS
Exempt
ELIGIBILITY FOR EMPLOYMENT CONTRACT
No
WORK WEEK SCHEDULE
Monday-Friday (occasional evenings and weekends) Position is available for a Hybrid Telework workweek
POSITION PURPOSE:
Represents the Wake County Public School System (WCPSS) with managing complex real estate projects, performs difficult technical and responsible professional work in identification, research, negotiation, acquisition, and disposition of real property interests for various public school uses, and does related work, as required to support Real Estate Services and to enhance the ability to meet division objectives in support of school system goals.
MINIMUM QUALIFICATIONS:
KNOWLEDGE, SKILLS, AND ABILITIES (KSAs)
Extensive knowledge of design and construction plans, roadway and utilities plans, surveys, due diligence studies, deeds, easements, leases, and other instruments of real estate conveyances;
Considerable knowledge of drafting techniques and concepts related to contracts, project management, and real estate conveyances;
Considerable knowledge of Microsoft Office, specifically Microsoft Word, Excel and PowerPoint; Google Apps;
Critical thinking and problem-solving skills; organizational skills;
Skilled in research techniques utilizing Wake County tax and land records, mapping information through WCPSS Geographic Information Services (GIS) and Wake County GIS, and Blue Beam Review;
Ability to provide leadership skills in supervision of small projects as a WCPSS representative;
Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback;
Ability to accurately read, interpret and comply with WCPSS and department procedures;
Ability to work well both independently and within a team environment that values an open exchange of ideas;
Ability to establish and maintain effective positive working relationships with a diverse group of stakeholders (e.g., design professionals, contractors, principals, other school system staff, vendors, external agencies, landowners, landlords and the community.)
EDUCATION, TRAINING, AND EXPERIENCE
Bachelor’s degree in a related field from a regionally accredited college or university; AND
Five years of experience in one or more of the following fields: real estate paralegal experience, real estate law, commercial or public sector right-of-way, and easement acquisition, public sector real estate development, appraisal or brokerage, property management, leasing, real property administration, project administration, or title insurance.
CERTIFICATION AND LICENSE REQUIREMENTS
Must hold and maintain a valid motor vehicle operator’s license according to the State of NC requirements;
Will be expected to travel to schools, construction sites, or real property interest acquisition locations to meet with WCPSS staff, landowners, construction project representatives, or other agencies’ staff.
PREFERRED QUALIFICATIONS:
Paralegal certification, licensed NC real estate broker, licensed NC Appraiser, Right of Way Agent designation, or experience in property management;
Experience in managing a number of small projects at one time.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Coordinates timely acquisition and/or disposition of fee simple real property rights and partial interests as necessary to support WCPSS Facilities Design and Construction (FD&C) projects on and off Board property.
Manages comprehensive searches, analyses, and acquisition of land and/or buildings for schools and support facilities in accordance with established policy, budget, and schedule by purchase or condemnation.
Procures, reviews, and approves necessary illustrative drawings and conveyance instruments prior to submission to RES Director review, Board counsel review, Board approval, execution, and recordation.
Coordinates procurement of proposals, drafts technical contracts and legal documents related to real estate matters, and schedules and expedites due diligence studies and consultant services.
Coordinates due diligence contractor and consultant contracts and budget, maintenance and oversight of due diligence database and status reports, technical records and files on all assigned projects, processes final pay applications from contractors and consultants, and closeout all purchase orders and direct pays.
Coordinates Board, County, and municipal agencies’ approvals process regarding the acquisition and potential joint development of real property and coordinates the distribution of executed documents as appropriate.
Evaluates, conducts valuations, negotiates, and processes purchase and sale of real property rights and partial interests.
Receives, researches, reviews, analyzes, and maintains database of unsolicited property inquiries of properties for sale.
Maintains database of real property inventory, recorded instruments log, and potential surplus properties available for disposition.
Reviews design documents for real property acquisitions necessary for compliance with project requirements and guidelines.
Collaborates with WCPSS FD&C Project Managers in the coordination of projects to ensure compliance with applicable acquisitions processes, conveyance contract documents, and in obtaining Certificates of Occupancy and other agency approvals, as required.
Facilitates communications and information exchange as needed between RES, WCPSS departments, County staff, municipalities’ staff, utility company staff, WCPSS Maintenance & Operations, and WCPSS FD&C.
Manages cell tower site and other leases as well as coordination of leasing processes as set forth by the Board policy and NC Statutes.
Manages property tax & assessments bills for processing, identification, verification, proration, and payment.
Develops, maintains, and manages contract documents, ensuring WCPSS procedure and policy compliance and application of sound business principles.
Assists the Director and Senior Director.
Performs other related duties, as assigned.
WORK ENVIRONMENT/PHYSICAL REQUIREMENTS
This position operates in a professional office environment and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, scanners, and copiers. The position, at times, must be able to come into direct contact with school system staff, students, and the public. Work is considered light physical work, requiring the exertion of up to ten pounds of force. The work frequently requires driving automotive equipment. At times requires the ability to access all elements of a construction site, commercial properties, and other developed and undeveloped real property targeted for full or partial interest acquisition. Frequent visits to undeveloped sites, construction sites, along roadways, schools, and administrative offices which require driving and walking with possible exposure to extreme weather conditions, dust, pollen, and insects.
EFFECTIVE DATE: 8/2023
DISCLAIMER: The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills required by the employees assigned to this position. This description may be revised by HR and approved at any time.
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