Executive Assistant

Location

Seattle, WA | United States

Job description

We are in search of a dynamic and meticulous Executive Assistant to join our expanding team. This role presents an exciting opportunity to contribute to our real estate ventures and operations. As the primary support to our team leader, you will be instrumental in maintaining smooth operations, providing project assistance, and ensuring exceptional client service. Compensation: • Salary Range: $50,000-$60,000 • Paid Time Off • Room for Growth • Responsibilities Responsibilities: Real Estate Transaction Assistance: • Aid in drafting closing documents for property transactions • Coordinate with relevant parties to facilitate seamless transactions • Ensure accurate and timely completion of transaction-related paperwork • Act as a liaison between clients, agents, and stakeholders • Assist in overseeing all aspects of the transaction process Project Management Support: • Assist in establishing and implementing project management protocols • Manage project workflows, timelines, and deadlines • Collaborate with contractors and vendors to meet project milestones • Monitor and report on project key performance indicators (KPIs) • Support the project manager in tracking and reporting project progress Office Management: • Organize paperwork and documentation for property renovations • Manage filing of receipts, bills, and important documents • Procure marketing materials and maintain office inventory • Assist with employee management tasks Brokerage Support: • Prepare marketing materials and listings for properties • Create homeowner and listing packets • Assist with brokerage events and training sessions • Support brokerage tasks and explore innovative marketing strategies Marketing and Client Relations: • Update websites with new property listings • Plan and execute social media campaigns • Create and manage social media content • Coordinate direct mail campaigns and explore new marketing avenues • Contribute to client appreciation events General Administrative Support: • Manage database growth and organization • Coordinate scheduling and appointments • Provide assistance to team members as required • Maintain accurate expense records and assist with budgeting • Manage workflows, transactions, and contractor relationships • Assist with lead management and tracking of team KPIs • Contribute to the development and implementation of systems and technologies Qualifications: • Willingness to travel with personal vehicle (for material delivery and photography) • The company will provide a gas card for mileage traveled • Outstanding organizational skills • Strong attention to detail • Tech-savvy with proficiency in office applications and quick adaptation to new systems • Experience in video creation/editing • Ability to multitask and prioritize effectively • Independent worker with excellent time management skills • Exceptional interpersonal and communication skills • Strong problem-solving abilities • Discretion and confidentiality • Customer service orientation • College degree and social media experience preferred • Comfortable working with diverse personalities • Thorough and enjoys maintaining to-do lists About Company: The JH1 Team is a select group of professionals who enthusiastically embrace diversity. Through their collaborative efforts, the team lives, serves, and represents diversity and elevates the real estate experience by offering competent and timely guidance and impeccable service. They have been the top 10 team in Washington for team size for the last 3 years and the top 6 in the Seattle area. The JH1 Team clearly distinguishes itself in serving each client with exceptional first-class service, true advocacy, and full-service resources that markedly result in each client’s real estate dreams coming true!

Job tags

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