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Location

Urbana, IL | United States

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Job description

(MULTI-LEVEL SEARCH) Associate Project Manager/Project Manager/Senior Project Manager - NCSA
National Center for Supercomputing Applications

Job Summary
Assist with project planning, resource allocation and budgets, contracts, progress tracking and reporting, and liaison with institutional partners regarding these issues as required. Information management, tracking, dissemination, and reporting between projects, staff, and leadership. Track project goals and work to maintain/drive timelines, participating in efforts towards staff and resources being utilized efficiently and toward achieving goals.
Duties & Responsibilities of Associate Project Manager

• Project Planning and Execution
  
• Support project planning activities such as development of plans, project financials, development of Statements of Work (SOWs), and identification of resources and availability.
  
• Work closely with project leadership and staff to both track and drive progress toward ensuring project milestones are met, and that staff effort is aligned with project goals.
  
• Monitor and respond to action items and stakeholder requests to ensure projects are moving forward efficiently.
  
• Serve as a potential resource person for assisting the project define and achieve project goals, methods, and outcomes.
  
• Work with the project lead and other PM resources to determine best practices and establish procedures related to effective business processes for assigned projects.
• Project Communications and Reporting
• Assist project lead with written or verbal communication of project goals, project status, issues, actions, and risks to internal and external stakeholders.
• Serve as a liaison between project staff and other center staff, including those at other institutions, to facilitate the accomplishments of goals, objectives and milestones for projects.
• Prepare and draft project reports/written materials, as well as coordinate project team contributions.
• Actively participate in project meetings, conferences and reviews.

Duties & Responsibilities of Project Manager


Independent Project Management (50%)

• Lead project planning activities such as development of plans, project financials, development of SOWs,
  and identification of resources and availability.

• Provide leadership under the project lead's direction, including delegating tasks, determining project
  milestones and setting deadlines.

• Implementation and execution of decisions made by the project lead.

• Track, analyze, and report on project expenditures against the project budget.

• Using independent judgment, assess ongoing and completed work to improve future efficiencies,
  formulating and recommending changes to project workflows and management as needed.

• Independently prepare and communicate project goals to affected stakeholders.

• Serve as a primary contact/resource for staff regarding project goals, methods, and outcomes.

• Compile and summarize project information and trends using reports and presentations.

• Contribute to/assist with the development of new funding and collaboration opportunities through
  networking with colleagues internal and external to the University

• Project Management Assistance (50%)

• Work closely with project leadership and staff to both track and drive progress toward ensuring project
  milestones are met, and that staff effort is aligned with project goals.

• Monitor and respond to action items and stakeholder requests to ensure projects are moving forward
  efficiently.

• Serve as a potential resource person for assisting the project define and achieve project goals, methods,
  and outcomes.

• Prepare and draft project reports/written materials, as well as coordinate project team contributions.

• Actively participate in project meetings, conferences and reviews.
  Independent Project Management
  
  
• Lead project planning activities such as development of plans, project financials, development of SOWs,
  and identification of resources and availability.
  
  
• Provide leadership under the project lead's direction, including delegating tasks, determining project
  milestones and setting deadlines.
  
  
• Implementation and execution of decisions made by the project lead.
  Duties & Responsibilities of Senior Project Manager

• Independent Project Management (60%)

• Lead project planning activities such as development of plans, project financials, development of SOWs,
  and identification of resources and availability.

• Provide leadership under the project lead's direction, including delegating tasks, determining project
  milestones and setting deadlines.

• Implementation and execution of decisions made by the project lead.

• Track, analyze, and report on project expenditures against the project budget.

• Using independent judgment, assess ongoing and completed work to improve future efficiencies,
  formulating and recommending changes to project workflows and management as needed.

• Independently prepare and communicate project goals to affected stakeholders.

• Serve as a primary contact/resource for staff regarding project goals, methods, and outcomes.

• Compile and summarize project information and trends using reports and presentations.

• Contribute to/assist with the development of new funding and collaboration opportunities through
  networking with colleagues internal and external to the University
  Leadership (25%)

• Direct and/or indirect supervisory responsibility for Associate Project Manager(s) and/or Project
  Manager(s).

• Guide and assist in the professional development of NCSA Associate Project Managers and Project Managers.

• Collaborate with groups within NCSA and/or UIUC to establish and improve policies, processes, and best
  practices that involve project management principles.

• Collaborate with NCSA leaders to understand NCSA business strategy and convey that strategy to other staff
  within NCSA, including how individual projects align with NCSA's strategy.

• Lead the assessment of ongoing and completed work, across multiple projects, to improve future
  efficiencies, formulating and recommending changes to project workflows and management as needed.
  Project Management Assistance (15%)

• Work closely with project leadership and staff to both track and drive progress toward ensuring project
  milestones are met, and that staff effort is aligned with project goals.

• Monitor and respond to action items and stakeholder requests to ensure projects are moving forward
  efficiently.

• Serve as a potential resource person for assisting the project define and achieve project goals, methods,
  and outcomes.

• Prepare and draft project reports/written materials, as well as coordinate project team contributions.

• Actively participate in project meetings, conferences and reviews.
  Specialty Factors
  Bachelor's degree in business administration, management, or a field related to the position. Two years of professional business, financial, and/or managerial work experience in project/program management.
  Preferred Qualifications
  Advanced degree in business/accounting/finance or in a technical field such as computer science, engineering, or related field. Alternative degree fields may
  be considered/accepted if accompanied by equivalent experience (depending on nature and depth of experience as it relates to current NCSA projects).
  3 or more years of experience in project management/program management in a complex work environment. PMP Certification or willing to go through the PMP certification process, funded by NCSA.
  PM Certification or equivalent professional training directly related to the principles and methodologies of project management. Professional training and/or
  certification in Agile software development ITIL Certification
  Appointment Information
  This is a 100% full-time Civil Service 5010 - Business/Administrative Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after 3/18/2024. Salary is commensurate with experience. The minimum salary for the Associate level is $71,400, with a wide range for every level depending on the experience of the chosen candidate(s).
  For more information on Civil Service classifications, please visit the SUCSS web site at .
  Application Procedures & Deadline Information
  Applications must be received by 6:00 pm (CST) on March 5, 2024. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact [email protected] . For questions regarding the application process, please contact 217-333-2137.
  The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .
  Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing [email protected] .
  Requisition ID : 1022486
  Job Category : Administrative
  To apply, visit
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