Accounts Payable Specialist

Location

Corona, CA | United States

Job description

The Arcticom Group is hiring an experienced Accounts Payable Specialist to join our growing team. This position processes the outflow of capital for the company, requiring excellent attention to detail in a dead-line driven environment.

Essential Job duties:

• Receives invoices from mail and email daily.
• Identifies type of invoice and move them to appropriate department for coding and recording.
• Enters high volume of invoices daily with accuracy and attaches appropriate supporting document to each transaction.
• Receives and verifies expense reports expense reports and other invoices for accuracy and eligibility for payment.
• Reconciles expense and other financial reports with account balances and other office records.

• Records expenses to appropriate GL accounts and cost centers by analyzing invoice and expense reports and obtaining proper back up.
• Reconciles company credit card statements
• Maintains credit card authorized buyers list, and timely issuances and deactivations
• Process Toll payments and administration of Good to Go passes
• Reviews vendor statements and resolves purchase order, contract, invoice and/or payment discrepancies and documentation.
• Facilitates payment of vendors and issues checks.
• Verifies payments by reviewing checks and vouchers.
• Monitors vendor accounts to make sure account is being set up properly.
• Ensures employer identification numbers or social security numbers have been collected from all vendors (W-9) prior to set up new vendor.
• Prepares and submits 1099s.
• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
• Assists with accounting records and ledgers by reconciling monthly statements and transactions.
• Assist in periodic audits by ensuring proper recordkeeping of purchases and approval
• Providing accurate and effective documentation and records management relative to the AP function in accordance with records retention policies and procedures.
• Protecting organization’s value by keeping information confidential.

• Attends training opportunities as requested and required for role
• Capable of working both independently and in teams, as needed
• Provides functional backup for other finance functions as assigned
• Possesses strong analytical, problem solving, and organizational skills
• Proactively take on other tasks, as needed
• Complete tasks accurately and on time

Required Skills/Experience:

• 3-5 years relevant experience, industry specific preferred
• Excel Skill is a plus
• Recent experience with Great Plains preferred, but not required
• In office required

Job tags

Salary