Executive Administrative Assistant
Paradigm Information Services, Inc.
Location
Vancouver, WA | United States
Job description
Paradigm is searching for an Executive Administrative Assistant to provide tactical and strategic administrative support tasks for upper executive level employees for our client in Vancouver WA. This person will use their ability as a skilled specialist to complete assignments/tasks in innovative and effective ways. We are looking for an experienced selfstarter having strong people skills and expert knowledge of the general/technical aspects of the job. This role will work on assignments that are highly complex in nature where a strong degree of independent judgment initiative and technical knowledge is required to resolve problems. The role collaborates with other administrative support colleagues while being able to work independently on unique situations.
Type : 12Month Contract
Location : Vancouver WA (Hybrid 23 days per week onsite)
Benefits : Medical dental vision life 401K PTO and sick days
Responsibilities of the Executive Assistant:
- Administrative support for VP director and team
- Support complex calendar international travel and expense management
- Coordinate large meetings logistics catering etc. to ensure efficiency and success
- Manage procurement/purchasing in compliance with company standards
- Seamlessly work across executive administrative assistant community
- Ability to work independently with confidence
- Work to anticipate the needs of VP and director.
- Leverages strong experience and judgment to know when to reach out for help/approvals
- Maintains key records maintenance compiling data for reports and administrative tasks associated with the budget process
- Scheduling executive appointments and meetings
- Calendar maintenance for upper executive level employees
- Answering/screening/routing telephone calls for upper level executives
- Preparing expense reports
- Preparing/editing executive presentations
- Making travel arrangements
Requirements
Our experience skills and wishlist include:
- High school education or equivalent; college level education is highly preferred.
- Minimum of 5 years general administrative experience demonstrated by progressive achievement of advanced responsibilities
- Experience supporting upper executive level staff and complex teams in a global technology environment is preferred.
- Agility to understand and handle multiple issues/project requirements shift priorities complete assignments/tasks raise issues and operate with tact discretion and diplomacy.
- Advanced skills with office productivity software such as Microsoft Office Suite Sharepoint Zoom Teams etc.
Benefits
Paradigm offers a competitive benefits package that includes medical dental vision life 401K PTO and sick days.
About Us Paradigm
Want to love Mondays Its possible when you love what you do. Paradigm is a staffing solutions firm dedicated to finding the perfect job for candidates. Were connected with some of the most innovative tech companies around giving our employees that competitive edge needed in todays job market.
Paradigm Information Services does not discriminate based on race sex color religion age national origin marital status disability veteran status genetic information sexual orientation gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.
High school education or equivalent; college level education is highly preferred. Minimum of 5+ years general administrative experience, demonstrated by progressive achievement of advanced responsibilities Experience supporting upper executive level staff and complex teams in a global technology environment is preferred. Agility to understand and handle multiple issues/project requirements, shift priorities, complete assignments/tasks, raise issues, and operate with tact, discretion, and diplomacy. Advanced skills with office productivity software such as Microsoft Office Suite, SharePoint, Zoom, Teams, etc.
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