Program Coordinator

Location

Portland, OR | United States

Job description

Catalyzing the most efficient use of energy for a thriving Northwest.

The Northwest Energy Efficiency Alliance (NEEA) is an alliance of more than 140 utilities and energy efficiency organizations working on behalf of more than 13 million energy consumers. NEEA is dedicated to accelerating both electric and gas energy efficiency, leveraging its regional partnerships to advance the adoption of energy-efficient products, services and practices.

NEEA is an Equal Opportunity Employer. This position is based in the Portland, OR metro area with a minimum of 2-days work onsite at NEEA’s office location. Finalists must have eligibility to work in the US as NEEA is not able to provide VISA sponsorship or have remote work outside of the US.

Summary

The Program Coordinator works directly with their supervisor and/or team members to increase operational efficiency and effectiveness through day-to-day program tracking and program and product group coordination support. Using strong organizational skills, the person will support their teams by coordinating and tracking activities within programs and product groups to ensure that goals and deliverables are accomplished. This person will work closely with their teams to ensure timely completion of critical path deliverables by communicating project status and impact.

This role will have a focus on supporting NEEA’s Load Flex programs, as well as provide support to other programs within NEEA’s core portfolio.

The Program Coordinator will share our deep commitment to diversity and inclusion and advancing practices, strategies and policies that achieve equitable outcomes for all.

Salary range: $63,000 - $73,000, exempt

• Salary is based on the applicants Experience, Knowledge, Skills, and Abilities.

Could This Be Your Dream Job?

Are you motivated by bringing efficiency and effectiveness into a team through your strong organizational skills? Do you enjoy supporting a highly motivated, mission-driven, cross-functional team and assisting with reaching team goals? Are you inspired by identifying critical path activities and diving right into the middle to help drive projects, timelines, and key deliverables to completion?

The Typical Day May Include…

• Coordinate program team activities to meet the goals and objectives of the team including, but not limited to scheduling meetings and logistics, capturing notes, meeting material prep and distribution.
• Online research to support resources constraints.
• Coordinate financial updates and forecasting.
• Develop program schedules and master schedules through a collaborative process and ensure clear plans, expectations and agreements are visible and communicated.
• Work with market partners to coordinate, prep, and organize meetings and activities.
• Develop, edit or proofread material in support of program activities such as presentations, internal or external reports and documents, talking points, statements of work, data reports, meeting minutes, etc.
• Serve as a SharePoint site owner to NEEA’s cross-functional team and provide support and recommendations for site continuous improvements.

What Are You Good At?

Top performers in this role are excited about making things happen. You enjoy working with cross-functional teams and helping them be organized and efficient. You have a positive, can-do attitude and are energized by supporting teams to make decisions in a collaborative environment. You are motivated by NEEA’s mission to transform the market for energy efficiency to the benefit of consumers in the Northwest.

You Likely Have the Following Experience:

• Know-how to develop and manage project plans and schedules. Drive results through hands on project management. Communicate changes and progress to ensure completion of projects on time and within budget. Manage project team activities.
• Business planning and implementation skills to align work with strategic goals.
• Understand how to prioritize and plan work activities while remaining flexible, adaptable and enthusiastic about supporting the team.
• Inquisitive, with a willingness to learn and be engaged with new technologies, products, and systems. Comfortable speaking up and open to asking questions when projects are ambiguous, but also motivated to seek answers or pathways with limited guidance when appropriate.
• Ability to collect and synthesize data to support decision making. Ability to spot and communicate patterns and trends.
• Project coordination, scheduling and estimating skills. 

Your Education, Experience, and Skills:

• Bachelor’s Degree, preferably in business, economics, or related field.
• Minimum 3 years demonstrated successful project management and/or business analyst experience in energy efficiency, resource conservation, and product marketing a plus. Project management training/certification a plus.
• Proficiency in Microsoft Word, Outlook, PowerPoint, Excel, Project, and SharePoint.
• Conduct yourself as a well-organized self-starter with the ability to multi-task and be proactive in a complex environment.
• Demonstrate attention to detail, accuracy and thoroughness. Look for ways to improve and promote quality. Apply feedback to improve performance. Monitor own work to ensure quality.
• Speak and write clearly and persuasively in positive or negative situations. Listen and get clarification. Present information and data effectively.
• Be comfortable asking questions about new technologies and programs.
• Demonstrate customer service skills and orientation. Demonstrate ability to successfully collaborate across cross-functional teams.
• Strong motivation to solve problems, result and outcome driven.
• Comfortable with data systems, spreadsheets, and PPT presentations.
• Ability to juggle multiple priorities in support of the cross-functional team.
• Influence internal and external teams to implement plans and meet deadlines.
• An equivalent combination of education, experience and training that would provide the knowledge, skills and abilities required for the successful performance of the essential job duties will also be considered.

NEEA’s benefits highlights:

• 90% of medical/dental premiums paid by NEEA, employer funded Health Savings Account, automatic 6% retirement contribution with 2% matching, 17-days PTO, remote working options, flexible work schedule options, professional development.

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