Controller/Office Manager - Construction

Location

Puyallup, WA | United States

Job description

Controller/Office Manager – Construction

Puyallup, WA

Our client, a commercial concrete construction services company with over 40 years in the industry, is seeking a Controller/Office Manager to join their strong, tight-knit team. This role serves as a critical support to ownership and is responsible for overseeing the managerial and financial accounting functions of the company, as well as office operations, including contract management and human resources tasks.

The ideal candidate will have a track record of effectively leading accounting efforts in the construction or manufacturing industry, possess strong business acumen, and thrive on involvement across all aspects of the business.

Controller/Office Manager Responsibilities:

• Review monthly activity across all general ledger accounts.
• Reconcile cash accounts and auto loans, ensuring accurate journal entries.
• Manage cash ledgers, facilitate weekly payroll funding, and oversee transfers.
• Maintain financial statements and work in progress, including billing postings.
• Provide necessary financial reports to banks and insurance for LOC and bonding.
• Organize and update company records annually, including setting up new files.
• Process invoices, code job costs, and manage vendor inquiries/statements.
• Manage subcontractor payments, handle lien waivers, and ensure compliance.
• Serve as a liaison between company and vendors, reporting issues to superiors.
• Generate monthly billings, including % completion and time & material billings.
• Maintain billing files, contract review and necessary paperwork to keep in compliance with all contracts.
• Conduct monthly collections and process retention billings.
• Record all received cash, including bank deposits, and liaise with customers.
• Review job costs to align with the general ledger for financial integrity.
• Make journal entries for job costing.
• Manage employee files, process weekly payroll with job costing.
• Maintain medical benefits including eligibility, handle child support, 401k, and medical/AFLAC deductions.
• Track employee purchases, maintain spreadsheets on advances/savings.
• Handle payroll inquiries, corrections, and certified payroll processing.
• Manage garnishments, process lender paperwork, and file quarterly payroll taxes with reconciliation.
• Manage on/off-boarding and employee relations.

Controller/Office Manager Qualifications:

• At least 5 years of accounting/bookkeeping experience.
• At least 2 years of office management or human resources experience.
• Relevant education combined with a comprehensive understanding of accounting principles.
• Preference for hands-on experience in construction accounting or in a similar industry.
• Understanding of accrual-based accounting.
• Highly organized, detail-oriented, and meticulous, consistently displaying accuracy.
• Demonstrates honesty and integrity in actions and decision-making.
• Excellent verbal and written communication skills.
• Proficient in MS Office applications (Excel, Word, Outlook, PowerPoint).

Benefits and Appreciation:

• Medical, Dental, and Vision Insurance
• 401k profit sharing plan
• Paid time-off and holidays

Compensation: $85-100k/year

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