Yale University
Location
New Haven, CT | United States
Job description
1. Serves as principal contact for and source of information about, the Departments, degrees, activities, deadlines, policies and procedures. 2. Provides logistical and clerical support to Department Chairs, faculty, students, visitors, and guests. Creates and distributes Departmental schedules, documents, and reports. Processes and supports faculty appointments. 3. Oversees and monitors Department budgets. Participates in budget preparation and quarterly monitoring. Processes financial paperwork. Coordinates with faculty use of student work-study hours; authorizes work-study timecards. 4. Provides organizational and logistical support for Departmental admissions process. Serves as liaison to the Registrar/Admissions Office. Trains students assigned to support Department specific admissions activities. 5. Organizes, coordinates, and implements Department specific events. 6. Oversees and maintains Department databases and mailing lists. 7. Oversees and maintains Department collections and bequests. 8. Other duties as assigned by Chairs of Departments.
Required Skill/ability 1: Proven ability in an administrative support position. Excellent computer skills including intermediate to advance proficiency in Work and Excel. Ability to quickly transition to new software and computer systems.
Required Skill/ability 2: Strong math skills for budget work. Accuracy and attention to detail and excellent proofreading skills.
Required Skill/ability 3: Excellent interpersonal skills. Excellent written and oral skills. Excellent attendance and punctuality records.
Required Skill/ability 4: Ability to plan, organize and manage a large volume of work in a complex, fast-paced environment. Works well under pressure. Ability to prioritize, multitask and effectively management multiple deadlines.
Required Skill/ability 5: Excellent time management skills. High level of organization. Demonstrated thoroughness and follow-through in execution of tasks.
Preferred Education: Prior experience with research labs/faculty in an academic setting. Prior experience in coordinating travel, meetings and conferences.
Work Week: Standard (M-F equal number of hours per day)
Posting Position Title: Senior Administrative Assistant, Academic Dept
University Job Title: Senior Administrative Assistant In Neuroscience
Preferred Education, Experience and Skills: Prior experience with research labs/faculty in an academic setting. Prior experience in coordinating travel, meetings and conferences.
Six years of related work experience, four of them in the same job family at the next lower level, and a high school-level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.
About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.
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