NYS OPRHP
Location
Johnstown, PA | United States
Job description
DUTIES AND RESPONSIBILITIES INCLUDE:
Answering the telephone, directing calls appropriately, or generally assisting callers.
Managing the sites general calendar of meetings, group tours and outreach.
Learning agency-wide financial accounting systems (SFS, Expenditure Tracking). Processing credit card reconciliations for multiple staff, including timely entry of purchasing data into SFS and Expenditure Tracking programs. Maintaining digital and paper copy files and assisting site manager with general filing duties.
Assisting with payroll duties, auditing seasonal timesheets for accuracy, ensuring timesheets are signed by the supervisor and submitted to the business Office in a timely manner.
Entering the historic site revenue and attendance data in the Attendance & PORTS programs on daily basis. Generate necessary reports for site administrators. Maintain electronic and paper copies of all revenue and attendance forms. Perform regular safe and cashier counts for monthly audits, documenting and reporting any discrepancies to historic site manager. Ensure audits are reviewed and signed by Site Manager before submission to business office. Make regular bank deposits each week, ensuring that cash drawers have sufficient change.
Maintain spreadsheets for tracking Natural Heritage Trust donations and expenditures. Making NHT bank deposits in a timely fashion.
Assist the site manager and interpretive programs assistant with design and printing of interpretive material, special event brochures, handouts, flyers, and posters.
Assists the site manager preparing job postings and interview material. Reviews and submits hiring packets to the business office.
The office manager will occasionally be asked to assist in the Visitor Center front desk, greeting visitors and assisting them appropriately. This may include operating the cash register, credit card machine, and having knowledge about merchandise and exhibits.
The office manager will also become familiar with interpretive material to enable them to assist with interpretive tours (particularly school and group tours), special events and holiday programs.
Generally, assist site staff with all setups and take down preparations for special events.
MINIMUM QUALIFICATIONS:
Must be well organized, have good written and verbal communication skills, excellent organizational skills and have experience with Microsoft Office including Excel, Word, Outlook, PowerPoint, and Adobe professional programs. The position requires that the individual must always have a professional and cooperative manner with both site visitors and staff. Driver’s license required.
BENEFITS:
There are various benefits that an employee is entitled to, based on their negotiating unit:
To learn more about our benefits, visit:
It is the responsibility of each applicant to accurately describe their experience and demonstrate that they meet the minimum qualifications. If you feel you meet the minimum qualifications and the agency’s operating needs, and are interested in being considered for this vacancy, you can obtain an Employment Application from your local park office, your region’s administrative headquarters or you can download an application from the NYS Office of Parks, Recreation and Historic Preservation website at .
Please forward your application and resume, if available, to Betty Cornell, NYS Office of Parks, Recreation and Historic Preservation, 19 Roosevelt Drive, Saratoga Springs NY 12866 or email to [email protected] . If you have any questions regarding this position, please contact Wade Wells, Johnson Hall State Historic Site 139 Hall Ave. Johnstown, NY 12095 [email protected] If you have any questions concerning the position, please contact Mr. Wells at 518-762-8712.
It is the responsibility of each applicant to accurately describe their experience and demonstrate that they meet the minimum qualifications and agency operating needs.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask or mandate in any form, that an applicant for employment provide their current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at [email protected].
POSTING DATE: March 6, 2024 APPLICATIONS ACCEPTED UNTIL: March 20, 2024
Job Type: Full-time
Pay: $22.75 per hour
Benefits:
Schedule:
Ability to Relocate:
Work Location: In person
Job tags
Salary
