DevNW
Location
Springfield, OR | United States
Job description
DevNW and our
CDFI partner, Community Lending Works (CLW), are fostering vibrant, inclusive
communities by prioritizing housing, asset development, wealth building, and
small business development. To do this work, we are deconstructing pervasive
systems of oppression such as racism, classism, or sexism that maintain
persistent disparities and perpetuate deep imbalances in power, opportunity,
and wealth.
The Project
Coordination Specialist’s critical contributions to this role involve the
synchronization of the specified knowledge, skills, and experience with the
outlined responsibilities, duties, and tasks. This alignment guarantees that
fulfilling these criteria empowers an employee to effectively deliver the
following contributions:
To excel in this position, you will need
these essential lenses:
·
Realize that efficient and responsive administration is essential for project workflows that lead to completion of development and
preservation efforts for affordable housing.
·
Appreciation for keen attention to details and
tracking in complex projects as an entire real
estate project can be knocked
off-budget and off-schedule by a single
missed item in a 45-step
process.
·
Appreciative respect for specialized knowledge
provided by various contributors while not being intimidated or compromised so
that difficult questions can be asked, tasks can be driven forward, and the act
of coordinating is a realized asset.
·
Understand that concerted, coordinated, and results-oriented teamwork
is critical for project completion and effectiveness.
·
Recognize and
understand that the built environment is a physical and long-standing
reinforcement of WHO gets to participate, benefit, and belong in a place; therefore,
housing is NOT just four walls and a roof…it is an act of social justice.
·
Minimum of 3 years of direct experience* with
project coordination, task management, and/or
management
of document-heavy processes, preferably in real estate, government, or finance.
·
Proven experience managing
complex project application submissions, compliance reporting, project coordination, and/or
document control processes with multiple collaborators.
·
Exceptional organizational skills,
attention to detail for accuracy, and adherence to due
dates.
·
Proficient in advanced communication,
particularly in interpersonal interactions and written correspondence, with a
focus on seeking solutions. Possesses the ability to tactfully yet firmly hold
team members accountable for meeting deadlines to facilitate collective
progress.
·
Ability to juggle multiple fast-paced, complex
projects on tight timelines with internal and external partners using prioritization
and time-management.
·
Ability to provide undeterred and gracious
follow-up on documents, information collection, and/or tasks with folks from a
variety of specialties, levels of authority, and project roles within
time-sensitive parameters.
·
Ability to foster a team-oriented and cooperative atmosphere with varied audiences, such as contracting
firms, financial institutions, public and private funders, city and county
staff, and regulatory agencies.
·
Proficiency with Microsoft Office Suite,
teleconference apps such as ZOOM, electronic signature apps such as Adobe
Acrobat, and ability to quickly learn new applications and other technology
tools, such as task management software, to effectively and efficiently
complete work.
·
Ability to travel to locations across multiple
counties, which requires a valid driver’s license, the ability to be insured to drive company
cars, and/or access
to a personal vehicle in the event a company car is not available.
* Can be a combination of education/field
experience that demonstrates required knowledge, skills, and abilities
·
Coordinate application processes that involve input from and document
exchange between 10+ partners at a time, including attorneys, lenders, and
jurisdictional partners.
·
Serve as an internal facilitator who manages and
deftly weaves individual contributions into a cohesive, finished product for
project submissions.
·
Communicate with internal and external members
of the project team to continuously affirm understanding of deliverables, track
progress, support resolution of discrepancies and disagreements, send reminders,
convene group meeting, gather signatures, and other process efficiencies.
·
Manage project and application submission
calendars while ensuring task completion is on
schedule.
·
Create and manage
comprehensive electronic files and documentation, including managing shared
files for multiple projects/applications running concurrently, any one
of which can include hundreds of individual files contributed by 20+ partners.
·
Develop a thorough knowledge of typical
documents associated with real estate development project phases and funding
applications to understand the context of the documents and key partners,
anticipate next steps, and coordinate team progress toward efficient completion.
·
Ensure that thorough and relevant applications meet
and/or exceed expectations (for funding,
land use, etc.), are submitted
on-time, and according to submission requirements.
·
Process confidential and critical information on
a routine basis with discretion.
·
Take initiative and collaboratively seek
solutions when a task is tracking towards delay or incompletion.
·
Implement new applications as required by funders
for document submission and inform and guide team where applicable.
·
Organize and prepare draft applications for team
review and iteration as necessary.
o
Understanding of or direct experience with legal
and/or real estate documents.
o
Project and process
coordination experience in the fields
of affordable housing,
construction management, land use, civil engineering, escrow, or related fields.
o
Ability to write accessible narrative
sections for grant applications or compliance reports,
explaining essential components of the project plan, progress to date, etc.
o
Ability to translate project specifics that
could include technical or internal lingo into complex yet clear narratives for
a variety of audiences.
o
Basic data visualization skills to visually
represent data graphically in reports and applications.
o
Bilingual skills in English/Spanish.
o
Lived experience as a member of a community that has faced historical and/or current barriers
to housing, asset building, and/or small business development.
1. Describe
how your journey thus far has prepared you for the Critical Contributions of
this position.
2. Share
a specific project where you successfully coordinated a team towards the
completion of a complex application submission and/or reporting process.
Highlight your role, the challenges faced, strategies implemented, and the
ultimate outcomes achieved.
3.
Submit your current resume.
Job tags
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