University of California - Office of the President
Location
Oakland, CA | United States
Job description
Position Base: Oakland
Location: UCOP - Franklin Building
UC OFFICE OF THE PRESIDENT
At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.
The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world.
DEPARTMENT OVERVIEW
UC Legal - Office of the General Counsel (UCL) provides legal services to the university, including representation, advice, research and training. We also provide legal opinions to the Board of Regents, administration, faculty, staff and others acting on the university's behalf. We report jointly to the Board of Regents and the president.
POSITION SUMMARY
There are four (4) positions available under this recruitment.
Reporting to the Legal Operations Supervisor, the Legal Support Specialist (LSS) provides high level legal administrative assistant support to an assigned practice area including Business, Transactions, & Innovation, Education Affairs, Employment & Governance, and/or Litigation in the Office of the General Counsel. The LSS receives general instructions from the Legal Operations Supervisor and attorneys and works in conjunction with paralegals.
The LSS:
Responsibilities
40% Maintains complex calendars for assigned attorneys and ensures no scheduling conflicts; schedules and arranges high volume of meetings, conference calls, conferences, and arranges travel. Processes reimbursements requests. Completes other administrative tasks as required by manager or assigned attorneys.
25% Gathers, filters, synthesizes large quantities of client, matter and other information for action by attorneys and works in conjunction with paralegals. Interacts with internal and external individuals at all organizational levels to gather information for matters. Compiles data, statistics and other information for meetings and presentations. Conducts legal or factual research of moderate scope, to include fact gathering and retrieval of information. On a project basis, handles a variety of legal process/policies, programs, and issues.
25% Drafts, edits, and modifies documents including correspondence, pleadings, discovery, reports, agreements, presentations, spreadsheets, and proposals for review by attorneys and works in conjunction with paralegals. Prepares reports and/or analysis summarizing information on the assigned issues.
10% Collaborates with peer Legal Support Specialists, Administrative Support Coordinators, Paralegals and other legal support team members on an ongoing basis and assists with back-up coverage for teammates and special projects as assigned. Practices UC Legal's established Values for Principles of Community: collaborative, supportive, respectful of differences, and committed to fairness and diversity in all interactions, both within and outside the team.
Experience
Required Qualifications
Preferred Qualifications
Education
Travel Requirements
No travel required.
SPECIAL CONDITIONS
The person hired will be required to reside within California and report to work on-site at UC's Office of the President (UCOP) located in Oakland, CA on a regular basis. Current policy requires that a new employee work on-site at least two days a week on Tuesdays and Wednesdays ("anchor days").
SALARY AND BENEFITS
Job Title: Legal Support Specialist 3
Job Code: 007382
Salary Grade: Grade 19
Payscale: $34.96 - $44.06/hour (approximately $73,000 - $92,000 annual), commensurate with experience
Full Salary Range: $59,100 - $101,700
The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range shows the growth potential for this position and the pay scale is the budgeted salary or hourly range that the University reasonably expects to pay for this position.
Benefits: For information on the comprehensive benefits package offered by the University visit:
ADDITIONAL INFORMATION
HOW TO APPLY
Please be prepared to attach a cover letter and resume with your application.
APPLICATION REVIEW DATE
The first review date for this job isFebruary 12, 2024. The position will be open until filled.
CONDITIONS OF EMPLOYMENT
Background Check Process: Successful completion of a background check is required for this critical position.
Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014.
As a condition of employment, you will be required to comply with the University of California , as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.
EEO STATEMENT
The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
The University of California, Office of the President, strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at: or email the Human Resource Department at: .
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