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Location

Greenville, WI | United States

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Job description

People Passion Purpose
Everything School Specialty offers is designed for one purpose to help students succeed. We believe every student can flourish in an environment where they feel safe and inspired to explore and grow.

Were determined to positively impact the future, one child at a time. We need to talk if you share our passion:

Transforming more than classrooms.

Benefits

School Specialty offers Medical, Dental, & Vision plans (Effective Day 1), Wellness programs, Health Savings Accounts, Flexible Spending Accounts, 401 (k), PTO, Promise Hours dedicated to volunteering , Education Reimbursement, Paid Holidays, Fall & Winter Flexible Hours, Employee Discounts and much more!

HR Coordinator/ Receptionist 

This position is a combined role of an HR Coordinator and Receptionist.  It is the first impression of the organization for all internal and external guests, through telephone and face to face contact. This role will regularly assist with the promotion and execution of Human Resources programs as well as maintaining employee records.

The base hourly range for this role is $18-$21 per hour. 
**This is an onsite role in our Greenville WI office ** 

Summary of Primary Responsibilities

• Welcome on-site visitors, determine nature of business, and announce visitors to appropriate personnel or department for escort into building.
• Properly answer incoming calls, screen and redirect using multi line telephone system.
• Observe safety and security procedures. Report potentially unsafe situations.
• Actively participate in Safety, Wellness, and other HR committees.
• Plan and execute on-site employee engagement activities.
• Administer HR programs such as education reimbursement and gift match.
• Code and track invoices and obtain the necessary approvals.
• Image employee documents for storage in electronic employee files.
• Act as contact person for all vending machines, coffee machines, and popcorn supplies.
• Assist with fundraising events by maintaining sign up sheets and/or collecting payments.
• Maintain and update Standard Work, Emergency and Reception Binders as needed.
• Create and provide training materials for backups.
• Distribute location specific communications via The Hub (Intranet) and other channels.
• Perform other administrative duties as needed including assisting with departmental projects.

Minimum Experience Requirements

• 1-2 years experience in a receptionist and/or administrative role responsible for both incoming calls and visitors.
• Maintain confidentiality

Preferred Knowledge and Skills

• Previous experience maintaining employee electronic files
• Ability to work independently
• Respond to requests for service and assistance
• Respond promptly to visitors needs
• Proficient in MS Excel, Word and PowerPoint
• Manages difficult or emotional customer situations
• Speaks clearly
• Listens and gets clarification
• Demonstrates accuracy and thoroughness
• Professional appearance and demeanor
• Excellent verbal and written communication skills
• Completes work in a timely manner

Disclaimers
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

• School Specialty, LLC. is a Drug Free Workplace. All applicants are subject to a drug screen and background check as a condition of employment.
• We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.
• If you need a reasonable accommodation for any part of the employment process, please contact us by email at [email protected] and let us know the nature of your request and your contact information.

#LI-Onsite 
Job Grade: 6

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Salary