Bookkeeper

Location

Marietta, GA | United States

Job description

SUMMARY: 

The Bookkeeper reports to the Practice Administrator and is responsible for, but not limited to, maintaining the day-to-day accounting functions, accruals, financial statement preparation, and performing general accounting functions, as required.

ESSENTIAL DUTIES: 

• Accounts Payable including vendor records maintenance and personal expense allocation to physician business accounts.
• Full cycle Accounts Receivable, including daily reconciliation/settlement with practice management system receivables.
• Preparation of invoices. (ICN, Marcus Feeding Therapy, etc.)
• Multiple bank reconciliations for accounts.
• Reconcile all balance sheet accounts; reviewing for input accuracy and prepare monthly reports and journal entries, as needed.
• Oversee cash management function to include ACH payments, transfers, wires, etc.
• Administer company 401k plan (Fidelity) to include NDT testing, profit sharing calculations, etc.
• Prepare bi-weekly weekly payrolls for staff and physician owners, including 401k deductions and profit-sharing distributions.
• Administration of quarterly business and payroll taxes. 
• Prepare monthly financial statements. 
• Maintain required business documents. (business licenses for multiple office locations, W-9s, etc.)
• Prepare annual 1099’s in conjunction with accounting firm.
• Assistance with the annual budget and audit processes.
• New vendor setup and maintenance.
• Vendor statement reconciliation and discrepancy resolution.
• Assist with annual benefits renewal.
• Guide employees on benefits elections, 401k elections, tax deductions, etc.
• Facilitate contract renewals and research vendor options for services.
• Perform government compliance annual reporting.
• Ad Hoc financial and HR reporting for management and Executive Committee.

EDUCATION – EXPERIENCE - KSA’s – OTHER QUALIFICATIONS:

• Bachelor’s degree in Accounting.
• Proficient in QuickBooks Online (3 years minimum experience). 
• Extensive knowledge of Generally Accepted Accounting Principles.
• 3-5 years Full Charge Bookkeeping experience. 
• Proficiency in Microsoft Office. 
• Ability to prioritize and multi-task in a fast-paced work environment. 
• Highly organized and detail oriented. 
• Able to complete tasks accurately and timely with minimal supervision. 
• Strong verbal and written communication skills. 
• Thrives in a collaborative, team player office environment. 
• Ability to interface well with staff and external contacts of the practice.
• Proven ability to maintain confidentiality.
• Strong organizational skills. 

COMPETENCIES:

• Diversity - Demonstrates knowledge of EEO policy; shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes a harassment-free environment; builds a diverse workforce.
• Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and ethically; upholds organizational values.
• Adaptability - Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.
• Customer Service - Manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments.
• Delegation - Delegates work assignments; matches the responsibility to the person; gives authority to work independently; sets expectations and monitors delegated activities; provides recognition for results.
• Interpersonal Skills - focuses on solving conflict, not blaming; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others' ideas and tries new things.
• Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; benefits organization through outside activities; supports affirmative action and respects diversity.
• Teamwork - Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Frequent sitting, standing, walking, grasping, carrying and speaking.
• Occasional reaching, bending and stooping.
• Lifting, carrying, pushing and pulling up to 50 pounds, with assistance if needed.
• Frequent use of computer, keyboard, copy/fax machine, and phone.
• While performing the duties of this job, the noise level in the work environment is usually quiet to moderate.
• Fast paced environment with occasional high pressure or emergent situations.
• Work hours subject to office needs to ensure coverage during all hours of operation. 

Job tags

Salary