Administrative Assistant to the Compliance Director

Location

East Brunswick, NJ | United States

Job description

Job Title: Administrative Assistant to the Compliance Director

Reporting Supervisor: Compliance Director

Position Summary: The Administrative Assistant to the Compliance Director provides high-level
administrative support and performs a variety of administrative tasks including managing
calendars, conducting research, preparing statistical reports, handling information requests and
performing clerical functions such as preparing correspondence, receiving visitors, arranging
conference calls and scheduling meetings. To be successful in this role, the Administrative
Assistant to the Compliance Director will be well-organized, have great time management skills
and be able to act without guidance.

Job Duties:
• Maintains compliance and audit documents.
• Creates and revises systems and procedures by analyzing operating practices, recordkeeping
systems, forms control, office layout, and budgetary and personnel requirements; implementing
changes.
• Develops administrative staff by providing information and coaching
• Resolves administrative problems by coordinating preparation of reports, analyzing data, and
identifying solutions.
• Maintains and files Agency governance filings, licensing, registrations, and corporate records
for oversight entities. Provides information by fulfilling document requests.
• Assists in the implementation and upkeep of corporate governance policies, guidelines and
templates.
• Maintains professional and technical knowledge by attending educational workshops;
reviewing professional publications; establishing personal networks; participating in
professional societies, as applicable.
• Audits and ensures that all employees receive all required trainings upon hire and annually
thereafter.
• Answers phone calls, takes messages, and answers questions as applicable, updates calendars
and schedules, creates and edits documents as requested.
• Coordinates and cooperates with Human Resources for reporting and maintaining compliance
records
• Attends Agency and departmental meetings, trainings, and activities.
• Is available for after hours on-call duties for urgent Compliance matters.
• At the discretion of APluscare, this job description may be modified or revised at any time.
• All other duties as assigned by APluscare.

Skills/Qualifications:

• Reporting Skills
• Administrative Writing Skills
• Intermediate Microsoft Office proficiency
• Analyzing Information
• Professionalism and Problem Solving
• Supply Management and Inventory Control
• Excellent verbal and written communications
• Employee must cooperate with the licensee and department staff in any inspection or
  investigation
• Employee must successfully complete and demonstrate proficiency in all areas of required
  training.
• Minimum of a high school diploma or equivalent required
• Bachelor's Degree preferred
• Physical Demands/Working Conditions:
  • Handles detailed work and problems, balancing multiple tasks simultaneously.
  • The ability to effectively communicate (orally and written) and interact with others,
    including diverse, inter-disciplinary, cross-functional teams
  • The ability to read, concentrate and learn
  • Physical requirements include: sitting, standing, lifting up to 20lbs, and computer work for
    long periods of time
  • Support and maintain all corporate policies, procedures, and quality and confidentiality
    standards
  • Duties and responsibilities may be added, deleted or changed to meet the needs of the
    organization
• Valid Driver's License. Must be at least 18 years of age.

Trainings: Must successfully complete the mandatory DDD trainings: Overview of
Developmental Disabilities, Abuse and Neglect, Medication Administration, CPR & First Aid,
Agency New Hire Orientation, Agency's approved training on handling Life-Threatening
Emergencies/Danielle's Law and any other professionally based training deemed necessary.

Job tags

Salary