Land Conservation and Development Department
Location
Salem, OR | United States
Job description
Initial Posting Date:
03/05/2024Application Deadline:
03/26/2024Agency:
Land Conservation and Development DepartmentSalary Range:
$3,617 - $5,479Position Type:
EmployeePosition Title:
Grants & Periodic Review Administrative SpecialistJob Description:
Join the Oregon Department of Land Conservation and Development (DLCD) as the Grants & Periodic Review Administrative Specialist (Administrative Specialist 2) in our Community Services Division. The Grants & Periodic Review Administrative Specialist assists the Community Services Division in administering the general fund grant program and to provide administrative support to division manager and staff. This position is the principal position fulfilling public records requests and managing the post-acknowledgment plan amendment database. This position also provides administrative support to the Planning Services Division and Director’s Office and performs research, analysis, and/or evaluation in support of the program. Principal areas of work include grants management, fulfilling public record requests, and managing the post-acknowledgement plan amendment database. Express your interest and apply today!
As part of DLCD’s mission, in partnership with community members and local governments, we foster equitable, inclusive, sustainable, and vibrant communities, while protecting our natural resources legacy for current and future generations.
A day in the life. As the Grants & Periodic Review Administrative Specialist you will:
Administer the technical assistance grant program and assist grant program managers and individual grant managers in providing department grant assistance to local governments and other grantees.
Negotiate interagency agreements with other state agencies to obtain matching funds for grants.
For federal grants, participate and assist with subrecipient monitoring evaluations, risk assessments, and field monitoring procedures. for federal grants.
Accomplish initial intake of local government submittals to the post-acknowledgment plan amendment database, and respond to local government inquiries and assist local governments with issues regarding submittal of post-acknowledgment plan amendments into the database.
Respond to requests for public records from the public and other units of government and ensure compliance agency policy and state law.
Assist division staff in understanding and adhering to state and department policies and procedures.
For a copy of the full position description, please email
.Diversity, Equity, and Inclusion
One of DLCD’s foundational goals is to become a diverse, equitable, and inclusive agency that implements an equitable and inclusive planning program for Oregon. Efforts are supported by the
State of Oregon Diversity, Equity and Inclusion Action Plan
and an agency Diversity, Equity and Inclusion (DEI) Committee andWork Plan
.At DLCD, all employees are expected to recognize value in individual and cultural differences; lead activities in their division to promote and foster a diverse workforce; actively engage in implementing the DEI Work Plan and associated activities including achieving the agency’s affirmative action objectives and goals.
We recognize that to successfully meet our mission and agency values, our commitment to racial equity, diversity, equity, and inclusion must be at the center of our work. DLCD values the lived and professional experiences of individuals from historically and currently underserved and under-resourced communities and honor our Government-to-Government relations responsibilities with Oregon’s federally recognized Native American Tribes. We are committed to building and sustaining an inclusive, belonging, and equitable working environment for all employees. Candidates with diverse racial, ethnic, and cultural backgrounds, language fluencies, lived experiences, and skillsets are encouraged to apply.
What’s in it for you:
Opportunity to collaborate with a team of talented professionals who are passionate about the agency’s mission and priorities.
Flexible work location, with a mix of remote and in-office work.
11 paid holidays per year and additional personal business time off.
Comprehensive benefit package options.
The Benefits
The State of Oregon offers a competitive and
affordable health and benefits package
, including excellentmedical, vision and dental
coverage, paid holidays off, and personal business leave, as well as paid and accrued vacation and sick leave. In addition to standard medical benefits and employee leave, the state also provides additional optional benefits, such as basic life insurance, short-term disability, long-term disability, and flexible spending accounts for health care and childcare expenses.After a qualifying period, new employees are enrolled in the
Oregon Public Service Retirement Plan (OPSRP)
. State employees also have access to benefits like deferred compensation plans through theOregon Savings Growth Plan
and thePublic Service Loan Forgiveness
program.Join thousands of state employees who came for a job and stayed for a career!
Minimum Qualifications
Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR
An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR
An equivalent combination of education and experience.
We’re Also Looking for:
Strong communication and interpersonal skills to facilitate understanding, resolve disputes, and help promote consensus and teamwork among department staff.
Thorough knowledge, skills, and abilities in department and state administration policies, procedures, and requirements.
Experience and skill in organizing complex written and financial material and reports, making presentations to department staff and responding to inquiries and questions from local governments, other agencies, and the public.
Knowledge of and ability to use computers and navigate online content.
Experience and ability to provide exceptional customer service.
Ability to establish and maintain effective working relationships with staff at all levels of the organization and carry responsibilities independently with an awareness of human resources services issues and sensitivities.
Spanish language fluency. Individuals with fluency in other languages are also encouraged to apply.
If you have these qualities, let us know! It’s how we will choose whom to move forward!
Note: You do not need to have all these qualities to be eligible for this position.
Tips for Interested Candidates
A cover letter and resume are required. Your candidate profile, cover letter, and resume are the perfect place to display your interest in the position and highlight the skills and experience you will bring, making you the best candidate for the position. Failure to attach a cover letter and resume may result in a candidate’s disqualification. Submissions are screened for consistency of information and communication skills at the professional level (attention to detail, spelling, grammar, etc.).
Want to Know More? Let Me Help!
The salary listed is the non-PERS qualifying salary range. If the successful candidate is a PERS participating member, they will have the base salary increased by 6.95% and pay the 6% employee contribution to PERS. Successful candidates who are not yet a PERS participating member, will receive the 6.95% pay increase and begin the 6% employee contribution upon participating in PERS. DLCD employees are eligible for step increases on an annual basis, up to the top of the classification salary range.
This announcement is for one full-time, represented position. Please review the
Classification and Compensation
page for more details on the classification, or you may visit our website for information on the job offer process followingpay equity
. Prior to making a job offer, an internal pay equity assessment will be completed. The successful candidate’s professional experience and education will be compared to the state employee workforce performing work of a comparable character to determine appropriate placement in the salary range. Candidates new to state service typically receive a salary within the first half of the salary range.If you have questions about the job announcement, or need an alternate format to apply, please contact Human Resources Generalist, Kavin Blanton, at
Applicants must be authorized to work in the United States. Applicants who require visa sponsorship will not be considered at this time.
For information on veterans' preference points, visit:
Veterans Resources
This recruitment may be used to fill other positions within the same classification.
Job tags
Salary
