Administrative Specialist

Location

Savannah, GA | United States

Job description

Administrative Specialist

We are a fast-growing start-up seeking a full-time Administrative Specialist to join our team who will assist with managing the office work environment and office products for all offices and plants: office supplies, equipment (printer, water purifier, coffee machine), fixed assets, etc. This role requires a detail-oriented professional with a strong understanding of Microsoft Office, organization, and systems. The position is an onsite position, working Monday through Friday 8:00am to 5:00pm with a one-hour lunch.

As a growing organization, we offer numerous opportunities for professional growth .

Department: Human Resources

Reports to: HR Manager

Responsibilities for Administrative Specialist:

• Purchases supervised routine and non-routine office supplies for workstations and facility, and makes sure the stock is sufficient, housekeeping stock request, material & facility, including maintenance. Also, maintains good relationship and negotiates with vendor while, increase supplier options.
• Designs and Administers the Company's Internal Travel Program for all Team Members, coordinates with affected departments to ensure that travel invoices are paid timely.
• Administers the Company's Auto Lease Program, assists Managers and above in vehicle ordering, titling, registering, and tags and ensures timely payment of monthly invoices.
• Participates in annual business planning, submits requests for annual travel budget expenses and monitors spending.
• Assists the General Affairs and Human Resources Departments in planning and implementing new and recurring events.
• Sets-up work environment for New Hires such as name tag, drawer key, badge, etc.
• Assists managers and serves as the photographer for VIP visits and tours and for the monthly Outstanding Team Member Award Program
• Work environment improvement activity such as handle employee complaint and improvement activities.
• Managing the documents utilizing the corporate information security policy
• Coordinates with incoming Korean Expatriate Team Members to assist in obtaining temporary and permanent housing, utilities, social security cards, drivers licenses, and school admission for expatriate children.

Preferred Education & Experience for Administrative Specialist:

• Bachelor's Degree in Business Administration, Business Management or related experiences
• One (1) or more years of experience in General Affairs/corporate operations
• Departmental budgeting experience
• Previous experience in Automotive industry a plus

Required Knowledge, Skills, & Abilities:

• Ability to develop, implement, and manage strategic plans
• Must be goal oriented, customer focused, and results driven
• Excellent written and verbal communication skills
• Proven interpersonal, communication, and time management skills
• Proven experience with Microsoft Word, Excel, and PowerPoint
• A working knowledge of Auto Lease Programs a plus
• Knowledge of Human Resources Information Systems

This role routinely uses standard office equipment, including a laptop computer and cell phone. The employee is generally required to spend long periods of time sitting, typing, and working at a computer. May require the ability to occasionally lift and transport items. Accommodation will be made based on ability and accessibility.

Total Rewards

The job is eligible to participate in GLOVIS EA's outstanding benefit plans which include medical, dental and vision coverage, 401(k) Plan with $1/$1 matching up to plan provisions, as well as generous paid time off.

The estimated base salary range for the Administrative Specialist is $55,700-$61,000. The salary range information provided is in accordance with applicable state and local laws regarding salary transparency that are currently in effect and may be implemented in the future. The range represents a good faith estimate of the range that GLOVIS EA reasonably expects to pay for this job at the time of the job posting. The actual salary paid to an individual will vary based on multiple factors, including but not limited to specific skills or certifications, years of experience and market changes.

GLOVIS EA is an equal opportunity employer, and we value diversity of all kinds .

GLOVIS EA does not discriminate on the basis of race, sex, religion, national origin, gender identity or expression, sexual orientation, disability, age, or any other category protected by local, state, or federal laws. We are committed to building a diverse, equitable, and inclusive team.

GLOVIS EA is committed to the full inclusion of all qualified individuals. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodation. If reasonable accommodation is needed to participate in the job application or interview process, please contact mailto:[email protected]

About HYUNDAI GLOVIS As a global total logistics and distribution leader in Korea, Hyundai GLOVIS offers optimal services as well as strategies and processes that cover the entire logistics process while growing together with the customers. Despite the recent global economic crisis, we have been growing steadily every year with our best-in-class experts and cutting-edge technology systems. We fulfill our responsibilities and obligations as a global top-tier SCM provider through our continued investment in infrastructure and engagement in social responsibility activities.

About GLOVIS EV Logistics America LLC GLOVIS EV Logistics America, is an integrated logistics company located in Savannah, Georgia. We provide Tier 1 logistic, warehousing and inventory services to Hyundai Motor Group Metaplant America (HMGMA). GLOVIS EV Logistics America was established on October 6, 2022.

Temporary Work Location: Onsite, Savannah, GA

Worksite Location Summer 2024: Onsite, Ellabell, GA/Bryan County

All applicants must include the necessary information on resumes and/or to enable employer to conduct past employment references.

Hyundai GLOVIS EV conducts pre-employment screenings such as employment verification, physicals, drug screens and criminal background checks.  Employees must be able to successfully provide and complete these to begin employment.

Hyundai GLOVIS EV also verifies new hires through E-Verify. Hyundai GLOVIS EV is a Drug Free / Tobacco Free Workplace and is an EEO Employer. We will also be certified under the CTPAT Program through Homeland Security.

Job tags

Salary

$55.7k - $60k