IKON Landscape
Location
Sandy, UT | United States
Job description
Position Title: Office Administrator and HR Coordinator
Position Overview:
We are seeking a detail-oriented and organized individual to fulfill the role of Office Administrator and HR Coordinator on a full-time basis. This key position will be responsible for overseeing secretarial, bookkeeping, and human resources tasks, ensuring the smooth and efficient operation of our office. The ideal candidate will play a vital role in maintaining confidentiality for our clients, as well as our team members, managing company information, and providing exceptional support across various functions.
Requirements:
- Highly organized with excellent time management skills
- 2+ years of basic bookkeeping experience
- Proficient in computer skills (Excel, Word, Google Sheets, Adobe, etc.)
- Basic Quickbooks knowledge
- Ability to learn Aspire Landscape software
- Bilingual English/Spanish speaker is a plus
- Strong communication skills via email, phone, and text
- Working knowledge of social media
- Interest in learning about the landscape industry or prior experience with landscape/construction is a plus
- Ability to work independently and efficiently without supervision
Responsibilities:
1. Director of First Impressions / Sales Support:
- Serve as the primary point of contact for clients, ensuring a friendly and helpful interaction
- Interview/screen potential clients to ensure alignment with company values
- Assist in preparing and following up on sales proposals
- Ensure faster response times leading to increased closed sales
- Maintain client account information and schedule appointments
- Assist with event and meeting planning
- Maintain a clean and organized office environment
2. Data Entry and Bookkeeping:
- Perform data entry tasks, including reviewing time data for accuracy
- Manage accurate invoicing and accounts receivable processes
- Handle accounts payable and accounts receivable, ensuring timely payments and collections
- Complete necessary government permits, forms, registrations, certifications, insurance, and filing requirements
- Purchase office supplies within budget
- Prepare financial and metric reports as needed
3. Human Resources Coordination:
- Manage pre- and post-hire processes, including drug testing, background checks, and reference checks
- Initiate the onboarding process for new hires
- Maintain personnel files and certification information for employees
- Coordinate testing, certifications, and licenses for employees
- Ensure sound hiring decisions, efficient onboarding, compliance with company policies, and timely review for promotion and discipline decisions
Results:
- Well-organized office environment conducive to productivity
- Improved communication leading to successful client interactions and sales
- Accurate financial and bookkeeping records promoting better decision-making
- Efficient human resources management fostering a positive company culture
Note: The above job description is not exhaustive and may be subject to change to meet the evolving needs of IKON Landscape.Job tags
Salary
