Executive Administrative Assistant
Location
Michigan | United States
Job description
- Ensure the Executive Office (GM, Hotel Manager and Executive Administration & Quality Assistant) complete all required monthly safety and compliance training
- Organize and expedite flow of work; follow-up on pending matters; communicate and interpret instructions; communicate information to staff or clients in manager’s absence
- Maintain manager’s appointment calendar to timely schedule meetings, conference calls and appointments
- Complete and submit expense report monthly
- Manage incoming mail, checks and filing systems to keep an organized, clean and professional work area
- Complete and/or coordinate activities related to assigned projects; assist in establishing project timetables, actions steps and status updates; follow-up as appropriate, to ensure timely execution to meet established deadlines
- Coordinate Senior Leadership Team Meetings with Agenda and follow-up with actionable minutes with assignments and due dates
- Identify and assist in planning for and purchasing of supplies, equipment, facilities and services necessary to maintain an efficient office
- Promote teamwork and quality service through daily communications and coordination with other departments
- Serve as the first point of contact for callers and visitors contacting the office/department. Respond to inquiries and provide information in a prompt and professional manner and according to established procedures. Refer persons to appropriate staff members for further assistance or information
- Prepare a variety of correspondence reports and/or presentations which may include:
- Gathering & summarizing information from various sources
- Analysis & summary of data
- Creating spreadsheets, charts and/or graphics
- Entering, retrieving and/or manipulating data within software systems or databases
- Champion Employee Recognition from the GM; develop and manage process for recognizing employees mentioned in guest reviews and ensure a note of thanks is issued from the GM
Quality
- Support General Manager/Hotel Manager and Hotels’ Operations Teams to improve Guest Experience and Hotel Quality Compliance
- Coordinate with Department Heads and Hotels’ Training and Compliance Manager to promote and support functional alignment around brand standards
- Monitor implementation of Brand Safety Standards with Engineering to ensure consistent understanding of risk management due dates on risk management calendar and annual compliance
- Create actionable reporting, leveraging Guest Experience and Quality systems to inform decisions around quality compliance, improved guest experience and standards compliance
- Coordinate with Front Office/Guest Relations on all VIP and IHG One Rewards arrivals 3-5 days out to ensure welcome cards, room assignments and benefits are executed, and loyalty recognition goals are achieved
- Manage Guest Experience and Quality programs’ administration
- Manage communication plan around Guest Experience and Quality initiatives
- Communicate and liase with hotel operations teams to ensure Guest Experience and Quality program participation
QUALIFICATION & REQUIREMENTS
- Using a computer to generate documents, correspondence reports, presentations etc. mostly while sitting; Excellent computer skills including MS Word, PowerPoint, and Excel; ability to type at least 45 WPM
- Excellent Reading & Writing abilities
- Basic Math Skills
- Ability to interact with guests, employees and third parties that reflects highly on the hotel, the brand, and the company
- Excellent organization, time management and project management execution
- Additional requirements of reasonable nature to fulfill guest and employee needs within the scope of the role to aid in guest and employee satisfaction and company/government compliance
At IHG, we’ve made a promise. As one of the world’s leading hotel groups, we’re here to deliver True Hospitality for Good. Making our guests and colleagues feel welcome, cared for, recognised and respected – wherever they are in the world. Want to be part of the journey?
As the world’s first and most global luxury hotel brand, InterContinental Hotels & Resorts has pioneered international travel since the 1940s, we are passionate about sharing our renowned international know-how and cultural wisdom in truly impressive surroundings. We all take great pride in being genuine ambassadors of the InterContinental®️ brand and to be part of the brand you will have a thirst for travel, passion for culture and appreciation for diversity. We create inspiring experiences for those seeking a richer perspective on the world. If you’d like to embrace a world of opportunities, we’d like to welcome you to the world’s most international luxury hotel brand. Let’s Go Further Together.
Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.
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