Michigan State University
Location
East Lansing, MI | United States
Job description
Serves as assistant to the Graduate Program Director; oversees general office operations in the graduate office; acts as a resource person for faculty, staff and students for the unit in terms of college and university policies and procedures relating to the graduate program; maintains confidential academic and personnel files and graduate student database(s), student annual review process, graduate student application and assistantship processes; handles class permissions/overrides, independent study courses and student enrollment; coordinates the graduate program admissions process; updates the Graduate Manual; maintains and initiates records of funding awarded to students for assistantships, conference and research fellowships; compiles department statistics and prepares reports as requested; completes student degree audits; interacts with the University Admissions Office, the Registrar’s Office, the Graduate School, and the College of Social Science; provides graduate updates and events for website, social media, and newsletter; performs and assists with other duties as assigned.
Knowledge equivalent to that which normally would be acquired through the first two or three years of college, such as an Associate's degree in business, education, higher education, psychology, business or a related field which corresponds to the area of employment; one to three years of related and progressively more responsible or expansive work experience in university/college/academic admissions or related administrative position; or an equivalent combination of education and experience.
Detail-oriented; familiarity/proficiency in Microsoft Office suite; Database management experience; ability to handle multiple tasks at the same time. Working knowledge of MSU financial and student records systems such as Campus Solutions, Student Information System (SIS), Grad Plan, Enterprise Business System (EBS), HR/Payroll Systems (SAP), Kuali Financial System (KFS), and SLATE Graduate Admissions. Ability to work independently; organize and multi-task with attention to detail and accuracy; work with interruptions; coordinate multiple projects and committees with deadlines; working knowledge of MSU policies and procedures; knowledge of university travel and purchasing systems; excellent written and verbal communication skills; experience maintaining a presence on social media and excellent collaborative skills.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.
Resume
Cover letter
Names and contact information of three professional references
STANDARD 8-5
MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.
About Michigan State University
Spartans work every day to advance the common good in uncommon ways.Together, we tackle some of the world?s toughest problems to find solutions that make life better?from alternative energy to better food safety to breakthrough medical and environmental applications achieved through rare isotope research.We teach. We explore and we discover. We collaborate and lead. We innovate, inspire, and empower. We achieve our potential and create circumstances that help our students and others achieve theirs.We're good at it, and we've been at it for more than 150 years.The nation?s pioneer land-grant university, MSU began as a bold experiment that democratized higher education and helped bring science and innovation into everyday life. The revolutionary concept became a model for the nation.Today, MSU is one of the top research universities in the world?on one of the biggest, greenest campuses in the nation. Home to nationally ranked and recognized academic, residential college, and service-learning programs, we?re a diverse community of dedicated students and scholars, athletes and artists, scientists and leaders.In ways both practical and profound, we work to create a stronger, more sustainable, and more hopeful future for all.
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